HR & Recruitment
Yolo County, CA Hiring for Department HR Coordinator Full Time
Description
The County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Departmental HR Coordinator at the Department of Community Services. Note that this classification is scheduled to receive a 8.3% salary range increase effective January 1, 2023.
The Position
The Departmental HR Coordinator will ensure that the department complies with all general personnel policies and procedures, negotiated memoranda of upstanding, the Yolo County Personnel Rules and Regulations, and other relevant laws, rules and regulations. This includes being a resource to new employees when completing complex County forms and supporting supervisors and managers with personnel questions, employee evaluations, and other sensitive tasks. Additional duties include but are limited to, drafting departmental policies and procedures related to personnel administration, loading leave file interfaces, maintaining the department’s internal and external websites, and backup for facility and IT requests.
Under supervision, performs a variety of personnel, employee relations, leave tracking and training functions in a county department.
This classification is distinguished from the Personnel Assistant and Personnel Analyst by the limited breadth of personnel activities performed and by the assignment to a department. It is expected that incumbents will provide a full range of professional personnel-related work of average complexity and difficulty. It is further expected that incumbents will maintain close contact with the county human resources department to insure consistency in personnel functions. Incumbents will be evaluated by the department supervisor with input from the human resources department. Depending on departmental needs this position may be assigned to large and medium size county departments with 100 or more employees.
How To Apply
Interested applicants should submit an online County of Yolo Employment Application, completed supplemental questionnaire, and verification of the required education (if applicable). For important information regarding the application and selection process, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
Essential Functions
- Applies, interprets and ensures departmental compliance with general personnel administration practices and procedures and with negotiated memoranda of understanding, county code, and other appropriate rules and regulations;
- Maintains strict confidentiality of the data and information obtained during the course and scope of position responsibilities;
- Assists department managers and supervisors with appropriate evaluation techniques;
- Assists department head with employee recognition programs;
- Notifies the human resources department of employment, termination, and employee leaves;
- Accepts certification lists from the human resources department and coordinates department interviews ensuring appropriate personnel hiring practices which conform to county policy;
- Confers with the human resources department on sensitive and/or volatile personnel issues, strategies and courses of action;
- Establishes a method for tracking the leaves of department employees and ensuring leaves taken adhere to county policy and procedure;
- Counsels employees on sensitive personnel issues as requested;
- Assists department employees with questions on personnel programs including benefits and recruitments;
- May supervise subordinate clerical or accounting staff;
- Maintains department files of employee data;
- Processes new employees to the department, including giving the new employee orientation, assisting new employees with completion of county forms, and arranging for telephone and computer access;
- Serves as the equal employment opportunity moderator on interview panels;
- Drafts and updates department policies and procedures related to personnel administration;
- Serves as the department’s point of contact for risk management, work place ergonomics, and disability access.
Employment Standards
Minimum Qualifications
Education: Equivalent to graduation from a four-year college with major course work in personnel administration, public or business administration, psychology, sociology or closely related area.
Experience: Two (2) years of progressively responsible experience involving employment, recruitment, training, and risk management.
Substitution: Additional years of qualifying experience may substitute for the required education on a year for year basis.
License: Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Knowledge of: Principles, practices and techniques of personnel administration, including recruitment, benefit administration, employee relations, and employee leaves; report writing; county governmental organization, services, and general legal personnel mandates; principles of employee selection, training, discipline and evaluation; principles used in instructing, counseling and evaluating employees; English grammar and usage; principles of report writing; modern office methods and procedures.
Ability to: Review and recommend solutions to volatile and controversial personnel issues; collect, interpret and evaluate a variety personnel related data; complete special assignments; prepare clear and concise reports; communicate clearly and concisely, both orally and in writing; interpret and apply personnel policies, rules and regulations; be current on personnel administration trends, developments and techniques; represent the department in a competent and professional manner.
Application & Selection Process
It is highly recommended that you print this job bulletin for future reference.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire and verification of education (if applicable) at the time of filing. Incomplete applications will be disqualified.
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.
- Screen for Minimum Qualifications
- Screening for Best Qualified
- Department Selection Interviews
- Reference Checks
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Conditional Job Offer, pending:
-
Pre-Employment Exams
- Drug & Alcohol Screen
- Department of Justice LiveScan
- Proof of Vaccination or Exemption
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Pre-Employment Exams
- Confirmed Job Offer
- Estimated Start Date: February 2023
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate’s experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write “no experience” for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated to determine those applicants that are best qualified.
Verification of Education
Acceptable forms of educational documentation are official or unofficial transcripts that list the student’s name, institution name, field of study and date the degree was awarded.
For recent graduates who have not received proof of their degree yet, a letter from the registrar’s office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.
Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site (http://www.iau-aiu.net/content/institutions).
Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:
1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
2. An evaluation of the applicant’s degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.
Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE
601 University Ave., Suite 127
Sacramento, CA 95825
(916) 921-0790
www.eres.com
FOREIGN EDUCATION DOCUMENT SERVICE
P.O. Box 151739
San Diego, CA 92175
(619) 265-5810
www.documentservice.org
CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
P.O. Box 18358 Anaheim, CA 92817
(714) 237-9272
www.iescaree.com
GLOBAL SERVICES ASSOCIATES, INC.
409 North Pacific Coast Highway, # 393
Redondo Beach, CA 90277
(310) 828-5709
www.globaleval.org
INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE
P.O. Box 3665
Culver City, CA 90231-3665
(310) 258-9451
www.ierf.org
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at [email protected] or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
RETIREMENT
Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have “Classic” member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!
“Classic” member CalPERS retirement formulas are:
Misc: 2.5% at 55
Safety: 3.0% at 55
Deputy Sheriff Safety: 3.0% at 50
“New” member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:
Misc: 2% @ 62
Safety: 2.7% @ 57
BENEFITS
The County of Yolo offers a generous benefits package including:
The County of Yolo offers a generous benefits package including:
- Health, Dental, and Vision Insurance
- CalPERS Retirement
- Deferred Compensation Plans
- Flexible Spending Accounts
- Employee Assistance Program
- Vacation, Sick, and Administrative Leave
- Holidays & Floating Holidays
- Disability Plans
- Social Security & Medicare
Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution identifies the bargaining unit for each County classification.
Once you’ve identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website