UCLA Hiring for Academic/Payroll Personnel Coordinator Full Time

Under the direction of the Manager, manage the administration of all personnel and payroll actions for the Department of Philosophy. The department comprises approximately 30 tenure-track and emeriti faculty, 50 TAs, 4 postdocs, and 25 miscellaneous appointments such as adjuncts, lecturers, visiting professors, section leaders, visiting scholars, visiting researchers, and visiting graduate researchers. Manage all aspects of processing personnel actions for academic, academic apprentice, and staff titles, including new hires, reappointments, merits, promotions, summer ninths, stipends, leaves, sabbaticals, time reporting, and securing visas. Oversee all aspects of the preparation of dossiers for personnel actions to include solicitation of evaluations, preparation of data summary pages, preparation of bibliographies, publication materials, and student evaluations. Coordinate academic search processes for ladder faculty, lecturers, postdoctoral scholars, and all other academic appointments. Act as a point of reference for the Department Manager, Chair, and Faculty on personnel and issues, and provide interpretation and analysis on academic and staff personnel policies. Use OPUS to track faculty actions and UC Recruit to track faculty searches.

Serve as primary payroll processor for the department, using the UCPath system to process personnel and payroll actions for all academic and staff employees. Update and maintain academic and staff personnel records, and generate various payroll reports.

Serve as the benefits representative for all employees in the department. Serve as a liaison for academic personnel matters with the Dean’s Office, UCLA Payroll Office/CRU, UCPath Center Graduate Division, Summer Sessions Office, and Office of International Students and Scholars. Provide administrative support to the Chair of the Department of Philosophy, and assist with special projects as requested by management.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

15

Records

Qualifications

Required/Preferred

Demonstrated skill in using Microsoft Office products, including Word, Excel, Outlook, and Access and demonstrated working knowledge of Windows Operating System.

Required

Demonstrated knowledge of university online systems: UCPath, PTR, OPUS, UC Recruit.

Preferred

Ability to compose, edit, and proofread departmental reports, memos, and correspondence; knowledge of Standard English grammar, punctuation, prose style and correspondence, list and manuscript formats.

Required

Skill in reading and interpreting written documents in Standard English text such as university policy and procedures manuals; and understanding the importance and ramifications of such policy changes and updates as they apply to the personnel process.

Required

Ability to communicate clearly, professionally, and effectively.

Required

Skill in analyzing tasks and procedures and making informed recommendations.

Required

Interpersonal skill to establish and maintain cooperative working relationships with faculty, administrators, students and staff; ability to work as a team player.

Required

Skill in dealing with confidential matters with tact and sensitivity, with adequate regard to issues of confidentiality and privacy.

Required

Knowledge of University procedures as they relate to staff and academic personnel and benefits.

Preferred

Skill in handling multiple unrelated on-going tasks.

Required

Demonstrated ability to work independently and follow through on assignments with minimal supervision.

Required

Skill in setting priorities and in time management, and ability to handle frequent interruptions, while completing assignment without errors and in a timely manner.

Required

Ability to work accurately with detail and compile information from a variety of sources.

Required

Working knowledge of academic values, priorities, and expectations, familiarity with University culture.

Preferred

Skill in organizing and maintaining efficient and accurate records, files, and systems.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
01-29-2023

External Posting Date: