Realty Securities, Inc Hiring for Office Manager Job at Branford, CT Full Time

Job description
The ideal candidate will be able to effectively communicate and maintain office organization. They should be comfortable answering inbound phone calls and communicating with stakeholders. They will work in a small family office environment and be comfortable taking initiative, handling sensitive information, and managing all due dates and timelines.

Responsibilities

• Coordinate and maintain office organization
• Greet visitors at the office
• Coordinate inbound and outbound office mail, communicate with stakeholders
• Answer phones and record messages accurately
• Monitor emails and react, respond appropriately with attention to detail (professional writing and accurate grammar), file as necessary
• Pick up Mail from Post Office/Deposit checks at Bank as necessary
• Communicate clearly verbally and written with stakeholders
• Set up job field files/track insurance certificates/assemble paperwork for permits
• Purchase and maintain all office equipment/Order office/shop supplies as necessary
• Perform daily/weekly/monthly bookkeeping tasks processing payables/receivables into QuickBooks and doing month-end bank reconciliations
• Prepare various state, federal, and special fuel taxes
• Work with Accountant to file year-end taxes/pay property taxes
• Maintain and renew annual insurances (vehicle, general liability, worker’s comp)
• Interact with customers in a courteous and professional manner
• Update Google Calendar with appointments/due dates etc.
• Create Job proposals from Word templates ensuring accuracy
• Monitor and record inventory according to federal regulations with attention to detail reordering thresholds
• Create invoices and enter them into QuickBooks. Manage receivables and monthly budgeting.
• Maintain all training and keep licenses current
• Coordinate State of Connecticut OSHA Certification process and upkeep
• Manage multiple permits and licenses for job-specific and annual renewals

Qualifications

• Min 5 years Experience with administrative and clerical work
• Proficiency in Microsoft Office Suite, Quickbooks, and Abobe
• Strong communication skills, both speaking and writing
• Strong ability to multitask, be organized, and maintain attention to detail

Job Type: Full-time

Pay: $24.00 – $30.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Education:

• Associate (Preferred)

Experience:

• QuickBooks: 2 years (Required)
• Microsoft Office: 5 years (Preferred)

Work Location: One location