Real Estate Coordinator Full Time NEW

Location: Orlando, Florida (HQ) | Open to Remote

Reports to: Chief Development Officer

Department: Franchise Development & Real Estate

Compensation: $75k-$95k depending on experience

About Escapology

Escapology is a fast-growing escape room franchise company experiencing rapid national expansion. We are building a platform business with strategic franchisees while scaling operational excellence across all locations. Our team is lean, mission-driven, and operates at the forefront of the experiential entertainment sector.

The Role

We are seeking a Real Estate Coordinator who will serve as a critical bridge between our internal teams and the external real estate ecosystem. This is a fast-paced position where you’ll execute on real estate workflows, coordinate stakeholder communications, and support the CDO in driving franchise growth.

As our Real Estate Coordinator, you will:

• Execute and manage workflows within PlacerAI to support real estate analysis, market research, and site evaluation; propose improvements to processes as you identify them

• Develop and maintain documentation and processes to help the team and franchisees utilize real estate tools effectively, with direction from leadership

• Support the CDO in coordinating and improving real estate workflows and operational procedures

• Maintain organized systems and records; take ownership of data quality and accessibility

Stakeholder Coordination & Communication

• Build and maintain relationships with commercial brokers, landlords, developers, and retail partners—managing ongoing communication independently where appropriate

• Serve as initial point of contact for franchisee inquiries on real estate questions, site selection, lease terms, and timelines; escalate strategic decisions to CDO/leadership

• Coordinate communication across construction, facilities, legal, and finance; use judgment to route inquiries and gather information efficiently

• Document and communicate real estate opportunities and constraints to relevant internal teams; identify patterns and surface recommendations to leadership

Deal Support & Execution

• Take the lead on identifying and organizing potential sites aligned with our development roadmap; conduct preliminary research and due diligence independently

• Manage franchisees through the real estate process: coordinate site visits, compile lease documents, track milestones, and maintain project timelines with minimal oversight

• Prepare analysis summaries, market data, and supporting materials for deal evaluations

• Facilitate communication between external real estate stakeholders and internal teams; have the autonomy to problem-solve blockers and keep deals moving

Cross-Functional Coordination

• Independently manage the documentation and logistics with Construction & Design on property specs, tenant improvement scheduling, and readiness tracking

• Own tracking HVAC, utilities, insurance, and property compliance requirements across active projects; escalate issues proactively

• Organize lease documents, guaranties, and property materials for legal review and leadership

• Support the CDO on strategic site selection for company locations and priority markets

About You

Required Experience

• 3-4+ years working in real estate, franchise development, site selection, or commercial brokerage

• Proficiency with PlacerAI (or other site selection and market analysis platforms)

• Demonstrated ability to build and maintain relationships with brokers, landlords, and developers

• Strong organizational skills and ability to manage multiple stakeholder communications simultaneously

• Written and verbal communication skills that work with C-suite, external professionals, and franchisees

Preferred Qualifications

• Experience in franchise development or multi-unit retail/hospitality expansion

• Familiarity with lease analysis, tenant improvement budgets, and real estate project management

• Experience supporting franchisee networks or decentralized business operations

• Working knowledge of commercial real estate metrics (rent/sq ft, traffic counts, demographics, etc.)

Core Competencies

• Execution-focused with initiative – You manage details, follow through on tasks, and identify opportunities to improve processes; you take ownership of your work and don’t need constant direction

• Cross-functional coordination – You communicate and coordinate across multiple teams and priorities; you know when to escalate vs. when to solve independently

• Stakeholder communication – You communicate clearly and build relationships with brokers, developers, franchisees, and internal leaders

• Problem-solving judgment – You identify issues, think through solutions, and escalate appropriately when decisions require leadership input

• Attention to detail – Real estate requires precision; you maintain accurate records and catch errors before they become problems

• Reliable and adaptable – You’re energized by a fast-growing company and adjust to shifting priorities without losing focus

What You’ll Get

• Real estate exposure – You’ll work directly on franchise real estate across multiple markets and deal types

• Visibility to leadership – You’ll work closely with the CDO and see how high-level real estate and franchise strategy decisions are made

• Cross-functional experience – You’ll touch construction, design, legal, and franchise operations; strong performers learn quickly and can specialize

• Growth at a fast company – You’ll be part of a lean, efficient team in a rapidly expanding business

• Process improvement – You’ll help build and refine the systems and workflows that keep our real estate pipeline organized and moving efficiently