Prologis Hiring for Executive Assistant Full Time

Executive Assistant, SF

Do you want to play a role in global commerce?

The Executive Assistant will support the Marketing and Corporate Communications teams in San Francisco, CA. In this high-profile role, the successful candidate must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.

What’s needed in order to do that:

• Organize and manage calendar for department heads; includes making appointments, resolving overlapping commitments and prioritizing the most sensitive matters
• Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials
• Collect and prepare information used for presentations/meetings for senior leadership and department staff
• Manage and reconcile monthly expense s, prepare and track Marketing and Corporate Communications group budgets
• Process invoices, research and trace payments with Accounting team
• Prepares weekly Marketing and Corporate Communications team agendas, takes notes, and oversees follow up/ action items
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Manage the collection of quarterly department ing and department specific surveys
• Coordinate travel arrangements for Marketing and Corporate Communications
• Answer phones, screen incoming calls, and redirect requests for Marketing and Communications department heads
• Manage and maintain industry-relevant subscriptions / memberships for department heads

Tell us if you’re ready.

• Bachelor’s degree or equivalent preferred
• 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large sized organization
• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams)
• Advanced analytical inclination, specifically related to budgets & projects
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative
• Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive
• Ability to work well under pressure, a team player with excellent prioritizing skills
• Detail-orientated with strong planning, organizational and time-management skills
• Ability to work well under pressure and occasionally work overtime
• Flexibility and the ability to change directions quickly

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

Hiring Salary Range of $95,000.00 – $117,000.00. Salary and whole compensation package (including bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.