Project Coordinator, Associate Senior Full Time

Job ID:

Directorate: Communications and Information Technology

Group: M and O Project Management Office

Job_Description

We are seeking an outstanding individual to fill a Project Coordinator role to
join the Communication and Information Management Project Management Office
(PMO) and Planning and Engagement teams, with focus on supporting portfolio and
project management staff within the two divisions. The successful candidate
will directly support the PMO Director, and the Planning and Engagement
Division Director. The PMO and Planning and Engagement divisons are responsible
to successfully execute on strategic initiatives and investments for the
laboratory.

Responsibilities

Responsibilities for this position include but are not limited to the following

The successful candidate will have excellent communication skills, be customer
focused, comfortable engaging with a broad range of audiences, and work well in
a teaming and learning environment. Work assignments are received from the PMO,
Director and the Planning and Engagement Division Director. This position is
expected to ensure activities are coordinated across the portfolios and follow
up of pending actions including project reviews. They will be required to take
the initiative in completing administrative and management processes and
procedures to ensure the two divisions operate efficiently and effectively.

• Performs administrative and office support activities as needed for both

divisions. Duties include managing schedules, emails, and travel,
fielding telephone calls, receiving and directing visitors, word
processing, creating spreadsheets and presentations, and filing

• Develops solutions of moderately complex challenges which may require

creativity. Solutions are thorough, practicable, and consistent with
organization objectives

• Manages assigned work and exercises judgement within defined procedures

and practices to determine appropriate action with some oversight.

• Has extensive contact with the PMO and Planning Engagement staff, and

other internal staff

• Has knowledge of a wide range of PNNL business systems. May perform

administrative tasks such as arranging meetings, developing agendas and
preparing progress reports

• Works independently with some oversight required
• Support both managers on a variety of tasks related to the planning and

implementation of investment initiatives including maintaining project
roadmaps, note taking in support of facilitation efforts and project
meetings, and monthly reporting

• Assists the project and portfolio managers with administrative tasks

(scheduling reviews, strategy workshops, sponsor check-ins, etc.)

• Support the PMO s Lead Project Coordinator in activities as needed to

keep the PMO running effectively and efficiently including project
closeout

• Maintain tracking on various tools (Jira, Kanban board, SharePoint)
• Support project managers on procurements, accruals, contract tracking and

general work with the business office
*

Minimum_Qualifications

• High school diploma and 8+ years of relevant experience. Associate’s

degree and 4+ years of relevant experience. Bachelor’s degree

• Excellent verbal and written communication skills
• Proficient in Microsoft Office; specifically, SharePoint, Word, Excel,

PowerPoint, and Outlook, and experience using Jira and Confluence is
desired
*

Preferred_Qualifications

• Can learn, understand, and apply new technologies
• Experience delivering exceptional service to customers
• Comfortable juggling multiple tasks
• PNNL experience is preferred

*
Equal Employment Opportunity

Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory
(PNNL) is an Affirmative Action/Equal Opportunity Employer and supports
diversity in the workplace. All employment decisions are made without regard to
race, color, religion, sex, national origin, age, disability, veteran status,
marital or family status, sexual orientation, gender identity, or genetic
information. All BMI staff must be able to demonstrate the legal right to work
in the United States. BMI is an E-Verify employer. Learn more at .

Please be aware that the Department of Energy (DOE) prohibits DOE employees and
contractors from participation in certain foreign government talent recruitment
programs. If you are offered a position at PNNL and are currently a participant
in a foreign government talent recruitment program you will be required to
disclose this information before your first day of employment.

Other_Information

Due to business needs and client space, US Citizenship is required:

The Pacific Northwest National Laboratory is subject to the Department of
Energy Unclassified Foreign Visits & Assignment Program site, information,
technologies, and equipment access requirements.

Directorate: Comm & Information Technology

Job Category: Administration/Specialist/Support

Group: M&O Project Mgmt Office

Opening Date: 2020-06-22

Closing Date: 2020-07-02

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