Litigation Case Assistant Full Time NEW

Position summary: Primarily responsible for providing support to paralegals and attorneys during all phases of the litigation process, from the commencement of a new action to the discovery period and through trial and post-trial findings and appeals. The Case Assistant will be expected to handle diverse and multiple responsibilities, which include but are not limited to:

Position responsibilities:

Document and information management:

• Organize and maintain case material and e-rooms
• Prepare documents for Bates-numbering, redaction, duplication/scanning and indexing
• Categorize and maintain files in chronological, numerical, and subject matter order to meet litigation team objectives
• Work with Litigation Support & E-Discovery Services and vendors on e-discovery and electronic productions
• Under the guidance of paralegals and attorneys, prepare chronologies, indices, and summaries of information and facts gleaned from discovery

Conduct document searches and factual research:

• Assist with the maintenance of internal case databases for the cataloging and retrieval of documents
• Conduct database searches and organize information retrieved in a coherent and concise manner
• Utilize library resources and conduct fact research from publicly available sources

Prepare for and attend depositions:

• Assist in the coordination of deposition logistics
• Assist paralegals and attorneys in preparing witness files and exhibits to be used at deposition
• Attend deposition with attorney to take notes, handle exhibits during the deposition, and digest transcripts to summarize highlights of a proceeding

Motion practice and court filings:

• Assist in the drafting of motions and briefs
• Create briefing books
• Fact check, proofread, and assemble exhibits related to filing
• Electronically file brief or coordinate filing with Firm’s Managing Clerk or other designated personnel trained to e-file
• Coordinate service of process and courtesy copies

Prepare for and attend trials:

• Assist in the coordination of trial logistics
• Organize and track exhibits, files and all other supporting documents
• Assist attorneys in the courtroom by taking notes, and operating courtroom presentation software
• Assist in the preparation of witness testimony

Other:

• Bill a minimum of 1600 hours annually
• Turn in time sheets, e-timelogs and fulfill other administrative duties in a timely fashion
• Other tasks as assigned

Skills and experience:

Required:

• Available to work overtime, as required
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Bachelor’s degree

Preferred:

• Familiarity with Microsoft Word, Outlook and other automated litigation database software
• Paralegal certificate

Competencies:

• Excellent written and oral communication skills
• Ability to work well with others, including clients
• Ability to work well under pressure
• Excellent organizational skills

Cooley LLP offers a competitive compensation and excellent benefits program. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $34.00 – $37.00 ($70,720.00 – $76,960.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.