KRJ Consulting, LLC Hiring for Administrative Program Assistant Job at Manning, SC Full Time

Required services may include but are not limited to:

• Performs technical and clerical duties relative to audit activities conducted on Farm Bill programs in South Carolina.

• Examines incoming invoices (payment requests) to determine that valid NRCS obligations are properly documented and that they are complete, accurate, reliable, properly certified, and reflect current fund charges. Contacts commercial vendors to resolve discrepancies with invoices. Validates and reviews Conservation Program Contract (CPC) payment requests through the CCC-1245, CCC-1200, CCC-1202, and other related documents provided by the field offices.

• Monitors and processes all incoming payment documents received from the field offices. Reviews each document received for accuracy, completeness, and timeliness. Communicates directly with the field office through telephone or email if documents submitted do not meet payment processing standards of completeness. Documents each file with a copy of the email.

• Independently performs audit of all invoices and other miscellaneous pay vouchers before entering into FFIS payment system.

• Serves as Liaison with the National Finance Center regarding vendor payment inquiries.

• Serves as Vendor Coordinator in establishing new vendors in database.

• Communicates directly with Area Program Specialist if documents are missing or incomplete on all payments requests older than ten days.

• Performs initial audit of payment documents for completeness/accuracy before submitting to certify officer for review/payment.

• Maintains complete files for all contract payments processed by Finance Branch, insures that files are organized, properly labeled, and filed correctly following approved NRCS file guide. Maintains files for the documentation of CPC.

• Maintains files for the documentation of CPC.

• Creates and maintains databases and spreadsheets related to farm bill programs as requested.

• Monitors reports in Protracts, FFIS, and Fund Manager and notifies supervisor of potential issues or concern. These reports may include, but are not limited to; expiring contracts, final payments, pending modifications, modifications requiring second level review, and others.

• Provides direct assistance to Field Offices for administrative functions related to Farm Bill Programs including sending annual practice reminder letters, uploading documents to the Document Management System, organizing and filing, and monitors advance payments.

• Reviews contract modifications to ensure proper signatory requirements are met, modifications are within in scope and provides field offices with troubleshooting issues with making modifications.

• Monitors late rate and contracts nearing expiration dates, notifies supervisor and field offices that action is needed to correct deficiencies.

• Assists programs section with administering various agreements by sending quarterly reminder letters, requesting and providing the FMN section with information on accruals, obtaining quarterly reports, and verifying payment requests.

• Assists other members of the programs and operations staff as needed on quality assurance activities. These activities will be primarily addressing farm bill related programs.

Job Type: Full-time

Pay: $48,000.00 – $49,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistant: 3 years (Preferred)

Work Location: One location