Inventory Specialist Full Time

Strengthened role profile focused on inventory accuracy, material traceability, stock availability, and warehouse discipline

Position Summary

The Inventory Specialist is responsible for maintaining accurate inventory records, ensuring material traceability, supporting uninterrupted production flow, and sustaining a clean, organized, and professional warehouse environment. This role manages inventory transactions, cycle counts, stock movements, receiving accuracy and location control while driving barcode scanning compliance and supporting continuous improvement initiatives across warehouse operations.

Key Responsibilities

Inventory Control & Accuracy

• Perform daily cycle counts, targeted audits, and full physical inventory counts to maintain high inventory accuracy.
• Investigate shortages, overages, missing items, and inventory discrepancies; identify root causes and support corrective actions.
• Reconcile system inventory against physical inventory and ensure timely resolution of variances.
• Maintain accurate ERP/WMS inventory records through disciplined transaction processing.

Material Traceability & Location Control

• Ensure all inventory is properly labeled, located, and traceable at all times.
• Maintain bin and location accuracy and verify items are stored in the correct warehouse locations.
• Support material identification standards including part number, description, lot or serial number, and status where applicable.
• Monitor and improve traceability processes for inventory moving through receiving, storage, production, and shipping.

Stock Management & Material Availability

• Receive, inspect, verify, and stock incoming material accurately and in a timely manner.
• Monitor inventory levels, usage trends, and reorder triggers to help prevent stockouts and production interruptions.
• Communicate material shortages and inventory risks proactively to Purchasing, Production, and Warehouse leadership.
• Assist with stock rotation, damaged material segregation, and obsolete inventory review.

Warehouse Organization & Professional Standards

• Maintain a clean, orderly, and professional warehouse environment in accordance with company safety and 5S standards.
• Ensure shelves, bins, aisles, and storage areas are clearly identified, organized, and audit-ready.
• Support warehouse discipline by helping establish standards for labeling, storage, housekeeping, and material flow.
• Participate in continuous improvement efforts focused on warehouse organization, efficiency, and inventory control.

Qualifications

Education

High school diploma or GED required; associate degree or coursework in Supply Chain, Logistics, Business, or a related field preferred.

Experience

Minimum 3 years of experience in inventory control, warehouse operations, or materials management in a manufacturing environment preferred.

Systems

Experience with ERP/WMS systems required; SAP experience strongly preferred. Experience with barcode scanning systems and warehouse location control preferred.

Skills

Strong attention to detail, organization, and problem-solving skills. Ability to analyze discrepancies, support root-cause investigation, and communicate effectively across functions.

Key Performance Indicators (KPIs)

These measures align the role to the current operational needs: inventory control, material traceability, warehouse organization, and stock availability.

KPI

Purpose

Inventory Accuracy %

Measures accuracy by part number and location.

Cycle Count Completion

Ensures counting discipline and timely verification of inventory.

Stockout Incidents

Tracks material shortages that disrupt production or shipping.

Barcode Scan Compliance

Measures use of barcode scans for receipts, transfers, picks, and issues.

Location Accuracy

Confirms parts are stored in the correct bin and remain traceable.

Receiving Accuracy

Verifies quantity, labeling, and system transaction accuracy at receipt.

Inventory Adjustments

Highlights system or transaction control problems requiring correction.

Discrepancy Closure Time

Ensure missing inventory issues are investigated and resolved quickly.

5S / Warehouse Audit Score

Supports a clean, organized, and professional warehouse environment.