IMC Hiring for Administrative/Personal Assistant Job at San Francisco, CA Full Time

Leading queer-owned Bay Area creative studio is seeking an assistant to the agency’s owner husbands. The role includes a mix of executive and personal assistant duties with the goal of making their daily lives as easy as possible so they can focus on running and growing the business. The role is a combination of in-person (San Francisco Castro area) and remote.

Personal Assistant Responsibilities

• Report to agency owners and perform secretarial and administrative duties

• Schedule meetings and manage calendars

• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary

• Take accurate and comprehensive notes at meetings

• Assist with daily time management

• Plan complex, changing travel, including flights, accommodation, and ground transportation

• Draft correspondence such as emails and letters

• Enter data, maintain databases, and keep records

• Manage incoming and outgoing mail and packages

• Coordinate with the business leadership team

• Run errands as needed

• Dog care

• Liaise with service providers (dog care, catering, cleaners, doctors, etc.)

• Observe best business practices and etiquette.

Personal Assistant Requirements

• 2+ years of experience as a personal assistant would be advantageous

• Ability to work in Google Workspace

• Ability to manage internal and external correspondence.

• Excellent written and verbal communication skills.

• Strong interpersonal skills

• Proactive approach to problem-solving

• Strong time-management and organization skills

• Proactivity and self-direction

• Valid driver’s license

• Located in the San Francisco Bay area

• Discretion

Job Type: Full-time

Pay: $60,000.00 – $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• San Francisco, CA 94114: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location