HR Non-Driver Onboarding Specialist Full Time NEW

Description

The HR Non-Driver Onboarding Specialist is responsible for managing all onboarding activities for non-driver positions across the organization. This role ensures compliance, accuracy, and a seamless onboarding experience from offer acceptance through orientation and early employee integration. The specialist serves as a key contact for hiring managers and candidates and ensures consistency and efficiency in the onboarding process across corporate and field locations.

Summary of Essential Job Functions

Onboarding Execution

• Manage end-to-end onboarding for all Non-Driver hires, including background checks, pre-employment paperwork, I-9s, E-Verify, and HRIS entry.
• Facilitate and support new hire orientation sessions for employees.
• Monitor pre-employment requirements and escalate discrepancies or compliance concerns.
• Act as a liaison between Hiring Managers, IT, payroll, and facilities to ensure all onboarding needs are met.

Compliance & Documentation

• Ensure compliance with all federal, state, and company onboarding regulations.
• Maintain accurate and complete digital and physical personnel records.
• Conduct audits to ensure I-9 and onboarding documentation is in compliance.

Technology & Process Improvement

• Maintain and update onboarding processes in the HRIS system.
• Assist in documenting SOPs and continuously identifying improvement opportunities.
• Support vendor relationships related to background screening and onboarding tools.

Reporting & Metrics

• Track Onboarding KPIs including time-to-clear, time-to-start, and process adherence.
• Run and distribute regular reports to stakeholders.

Requirements

Required Skills and Qualifications

• 2+ years of HR, onboarding, or talent operations experience.
• Bilingual (English/Spanish) required.
• Experience with HRIS systems and onboarding platforms.
• Strong knowledge of Onboarding compliance (I-9, E-Verify, etc.).
• Excellent organization, communication, and time management skills.
• High attention to detail and ability to prioritize in a fast-paced environment.