HR Administrative Assistant Full Time NEW

Position Overview

We are seeking a highly organized and detail-oriented Administrative Coordinator to support senior leadership within a dynamic healthcare environment. This role requires strong administrative, communication, and analytical skills, along with the ability to manage multiple priorities while maintaining strict confidentiality.

Key Responsibilities

Administrative & Leadership Support

• Provide comprehensive administrative support to senior leadership with minimal direction
• Manage and maintain filing systems, including document completion, distribution, and tracking
• Update and maintain internal records such as staff lists, physician details, and location information
• Ensure timely completion of assigned tasks and adherence to organizational policies

HR & Onboarding Support

• Assist with hiring processes: screening candidates, scheduling interviews, and preparing onboarding materials
• Support onboarding activities and training coordination
• Deliver OSHA & HIPAA training to new hires and ensure annual compliance for all staff
• Monitor and support general HR practices as assigned

Operational Coordination

• Sort and distribute daily mail; scan and upload relevant documents to internal systems
• Manage staffing agency timesheets, including tracking, cross-checking, and approvals
• Track annual performance reviews and notify department managers
• Ensure staff compliance with OSHA protocols, including Hepatitis B requirements

Programs & Reporting

• Coordinate staff appreciation initiatives, including purchasing and distributing recognition items
• Track long-service awards
• Monitor and report no-show billing on a weekly basis
• Maintain accurate and up-to-date documentation across departments

Required Qualifications

• Minimum 2 years of administrative experience in a healthcare environment (or recent healthcare exposure)
• High School Diploma or GED
• General knowledge of healthcare operations and/or private practice settings

Preferred Qualifications

• Bachelor’s degree
• Experience with HR support and onboarding processes

Key Skills & Competencies

• Strong organizational and prioritization skills
• Excellent communication and interpersonal abilities
• High attention to detail and ability to maintain confidentiality
• Ability to multitask and adapt to changing priorities
• Quick learner of internal systems and processes
• Strong problem-solving and critical thinking skills
• Professional demeanor with the ability to build rapport across all levels

Additional Requirements

• Ability to travel between office locations as needed (primarily based at the Westminster office)
• Flexibility, reliability, and strong follow-through
• Ability to work under high expectations and meet deadlines

Employee Value Proposition

This role offers the opportunity to work closely with senior leadership in a collaborative healthcare environment where your contributions directly impact patient care, operational efficiency, and team success.

Job Type & Location

This is a Contract to Hire position based out of Westminster, CO.

Pay And Benefits

The pay range for this position is $24.00 – $24.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Westminster,CO.

Application Deadline

This position is anticipated to close on May 29, 2026.

About TEKsystems

We’re partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That’s the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.