Hospital Purchasing & Materials Support Director Full Time NEW

Natividad is currently seeking a full-time permanent Hospital Purchasing and Materials Support Director. Under administrative direction, the Hospital Purchasing and Materials Support Director plans, organizes, directs, staffs and controls a wide range of operations and activities pertaining to contracting, procurement and warehousing functions at Natividad; provides direct and/or indirect supervision to subordinate staff, including management, supervisory, professional, technical, clerical and other support employees; develops and administers goals, objectives, policies, and procedures regarding Natividad procurement and materials management functions; participates in Hospital strategic development and planning processes; and performs other duties as assigned.

Distinguishing Characteristics

This is a single-position senior management class. The incumbent serves as a second-level manager, performing highly responsible and complex management and administrative duties. The incumbent serves a member of the hospital’s executive team and ensures that assigned programs, functions and operations conform to organizational goals and objectives. Duties include significant responsibility for formulating and administering policies and procedures in assigned areas, as well as providing management support and advice to superiors. Assigned operations and functions primarily emphasize the procurement, storage, and delivery of equipment, materials and services.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans’ preference points for this recruitment. To learn more about the eligibility requirements and the process, be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

Examples of Duties

SIGNIFICANT DUTIES

• Plans, organizes, directs, staffs and controls Natividad contracting, procurement and warehouse operations and activities; provides proactive purchasing services to Natividad departments.
• Plans, assigns, directs, and monitors the work of subordinate staff, including subordinate management and supervisory employees.
• Develops, implements and administers Natividad policies and procedures for the procurement of supplies, materials, equipment and services, including those related to capital construction projects; communicates and coordinates with County purchasing officials as needed to maintain cooperative relationships and consistent practices.
• Manages, directs, participates, analyzes, negotiates and recommends contract awards from the solicitation of bids and proposals.
• Negotiates and manages rental/lease agreements; negotiates and manages cooperative agreements with other organizations as authorized; coordinates and arranges for special funding as authorized.
• Monitors and evaluates the performance of vendors to ensure that all parties are complying with contractual terms.
• Interprets policies, laws and regulations pertaining to hospital contracting processes; ensures that assigned functions comply with Joint Commission on the Accreditation of Hospitals (JCAHO) standards as well as the requirements of other regulatory agencies.
• Manages and directs ongoing contract administration activities.
• Oversees the development and implementation of computerized procurement processes to achieve maximum efficiency; oversees and develops systems and processes to maximize information security, safety, environmental hazard control, financial accountability and other related areas.
• Responds to concerns and/or complaints from patients, the public, medical staff, and/or other hospital managers pertaining to assigned areas in order to maintain positive customer relations; researches and investigates issues; prepares written or oral responses as needed.
• Represents assigned areas to other hospital divisions, other County departments, and external agencies to coordinate activities, identify issues, resolve problems and share information; confers with hospital executive, management, clinical and other personnel to resolve procurement issues; participates in organizational strategic planning activities; serves on committees and task forces to address specific issues and/or represent the department as assigned; attends meetings and conferences as assigned.
• Prepares and administers assigned budgets; monitors, evaluates and approves operational expenditures within limits of authority; analyzes staffing needs; performs cost/benefit analyses as appropriate; plans and estimates future costs including capital expenditures as appropriate; justifies requests for new equipment and personnel.
• Conducts meetings and gives presentation.
• Conducts special studies and projects as assigned; researches and analyzes information; prepares statistical and narrative reports and documents as needed.
• Performs other duties as assigned.

Examples Of Experience/Education/Training

A combination of experience, education, and/or training which substantially demonstrates the following knowledge, skills and abilities:

Knowledge Of

• Typical hospital contracting and materials management processes.
• Methods employed in the preparation of bid specifications, bid analysis and contract negotiation/development.
• Applicable laws, regulations, requirements, standards and practices pertaining to hospital purchasing and materials management, including the Joint Commission on Accreditation of Hospital Organizations (JCAHO) requirements and standards.
• Principles and practices of business administration, including personnel management, planning and organizing work, delegating authority, motivating subordinates, appraising performance and administering discipline.
• Methods of administrative problem solving and the implementation of effective solutions; strategic planning and goal setting; and quality control and quality improvement in a health care administrative setting.
• Modern hospital needs in the areas of supplies, equipment, materials and services.
• Procurement management pertaining to capital improvement project.
• Computer-based business applications, including those commonly used to support hospital purchasing and materials management functions.
• Standard billing, reimbursement and insurance practices common to the health care industry, including those pertaining to Medi-Cal and Medicare.
• Typical acute care hospital practices and routines.

Skill and Ability to:

• Plan, organize, direct, staff and control the contracting, procurement and warehousing services in an acute care hospital environment.
• Develop specifications and contract; negotiate with vendors and evaluate vendor performance.
• Manage and supervise the work of others, directly and through subordinate managers and supervisors; appraise performance; counsel and train employees; determine and implement disciplinary actions as necessary.
• Develop and implement effective purchasing and materials management policies and procedures.
• Evaluate the quality and effectiveness of procurement and materials management programs, activities and services and make necessary improvements.
• Understand, interpret and apply laws, rules, regulations and policies related to hospital procurement and general administration.
• Collect, interpret and evaluate narrative and statistical data pertaining to administrative function; prepare complex reports, memoranda and other written materials.
• Establish and control an operating budget.
• Utilize standard business equipment, including computer hardware and software.
• Analyze and resolve problems and complaints.
• Communicate clearly and concisely, both orally and in writing, effectively present information to groups and individuals.
• Establish and maintain cooperative working relationships with others including physicians, nurses, administrators, managers, vendors, contractors and vendors.
• Provide excellent public relations and courteous customer service.

Examples Of Experience/Education/Training

The knowledge, skills, and abilities listed above maybe acquired through various types of experience, education, or training typically:

Education: Bachelor’s degree in healthcare administration, Public Administration, Business

Administration, Finance, Accounting or another related field highly desirable.

Experience: Minimum of six (6) years of increasingly responsible professional purchasing experience in a large institution

One (1) year in a management capacity in an acute care hospital highly desirable.

Additional Information

CONDITIONS OF EMPLOYMENT

• Natividad requires that all incumbents pass a pre-employment physical/medical assessment.
• Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
• Employees who drive on County business to carry out job related duties must possess a valid Driver License for the class vehicle driven or have the ability to provide suitable transportation that is approved by the appointing authority.
• Employees must have and show their original Social Security Card and a valid Driver License or State ID prior to the first day of work (Social Security Card is required for payroll purposes only).
• Incumbents may be required to work all shifts, including irregular hours, nights, weekends and holidays.
• Incumbents may be required to work with potentially hazardous and infectious substances
• REQUIRED APPLICATION MATERIALS AND SCREENING PROCESS** The screening process is tentative. Should a change be made, applicants will be notified. The competitive process includes:

APPLICATION SUBMISSION: A completed Monterey County Application may be obtained from and submitted to the Natividad Human Resources Office, 1441 Constitution Blvd., Bldg. 300, Salinas, CA. 93906, or On-line applications may be submitted at www.natividad.com ; resume and license and/or certifications (if applicable) may be attached to your online application or emailed separately to: SchererSD@Natividad.com . Resumes will be accepted in addition to, but not in lieu of the required application materials. For more information please contact the Natividad Human Resources Department, 1441 Constitution Blvd.,(831) 783-2700, M – F, 7:30 a.m.- 5:00p.m.

QUALIFICATIONS APPRAISAL: All licenses/certificates will be verified via primary source. Completed application materials will be competitively evaluated. Please note: The initial screening for this position uses ONLY the applicant’s answers to the Supplemental Questions. Screeners (who are Subject Matter Experts) are not given the application and/or resumes at this point in the process. Therefore, your answers to the Supplemental Questions are critical. The best-qualified applicants will be invited to participate further in the process.

QUALIFICATIONS ASSESSMENT: To further assess applicants’ possession of required qualifications, this process may include an oral examination, pre-exam exercise, performance exam, or physical ability exam.

ELIGIBLE LIST: Applicants successful in the Qualifications Assessment process will be placed on an eligible list for possible final selection interview. This eligible list will be used to fill current and future vacancies. Exam# 26/14K67/04SS

HIRING PREFERENCE FOR VETERANS AND ELIGIBLE MILITARY SPOUSES

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e., surviving spouses of veterans, spouses of totally disabled veterans, and spouses of active-duty service members) and awards veterans’ preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application, please visit the Human Resources website or click on the following link: Click Here to View the Veterans and Eligible Military Spouse Preference Application

To apply for veterans’ preference points, veterans or eligible military spouses must complete and email a Veterans and Eligible Military Spouse Preference Application with supporting documentation of their eligibility by the final filing deadline to: VeteransPreferencePoints@countyofmonterey.gov

SPECIAL NOTES

• If you believe you possess a disability that would require test accommodation, please contact the HR Analyst for Natividad at (831) 783-2711.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States.
• If you are hired into this classification in a temporary position, you will not be eligible for benefits.