Heritage Millwork, Inc Hiring for Human Resource Generalist and Accounting support Job at Ramsey, MN Full Time

Job Title: Human Resource Generalist and Accounting support

Summary

Processes the day-to-day operations of the HR function, manages electronic timekeeping system, payroll preparation, new hire onboarding, recruitment, scheduling pre-employment physicals and drug screenings, and developing a training program for managers and supervisors.

Accounting support responsibilities will be daily invoicing, mail processing and back-up for other accounting functions.

Duties and Responsibilities

Human Resources

1. Recruiting

a. Handles job postings and advertisement processes.

b. Works with hiring manager with job descriptions including pay rate ranges.

c. Prescreens candidates and selects qualified candidates for the interviewing phase, and then connects viable candidates with hiring managers.

d. Arranges interviews between candidates and hiring manager.

e. Finds creative ways to hire new employees

f. Checks candidates references and credentials, verifying experience and backgrounds.

g. Follows up with hiring managers throughout interview and onboarding processes.

h. Posts internal job postings for open positions.

i. Tracks employee applications, terminations, new hires and training, and employee requisitions log

j. Follows DOT requirements for DOT job applications, screening, drug and alcohol clearinghouse, DOT files, medical cards, licenses and insurance company for driving records.

2. Onboarding of new employees

a. Schedules pre-employment physicals and drug screen appointments.

b. Writes offer letter with appointment dates and approximate start date.

c. Communicates with hiring manager with final results and finalize effective hire date.

d. Prepare new hire materials

e. Conduct new hire orientation

f. Completes I-9 forms

g. Prepares new employee files

3. Payroll processing

4. Paychex Flex Time (electronic time clock)

a. Fix missed punches, enter vacation and personal time taken by employees, run reports as requested.

b. Set up temporary employee proximity badges, add to correct supervisor daily time sheet reports, update Temp agency worksheet with appropriate rate of pay.

c. Process and distribute via email temp agency time sheets on a weekly basis.

d. Enter Salaried vacation and personal time taken on weekly basis.

e. Distribute vacation and personal time reports per department to manager / supervisor on a bi-weekly basis.

5. Job Descriptions

a. Collaborates with department managers and supervisors to identify and draft detailed and accurate job descriptions and hiring criteria.

b. Develops pay scale analysis per job description with the aid of Paychex and other resources.

6. Assist in Benefit Administration

a. Enters information for Health and welfare plans including enrollment and changes for all benefits including 401k into appropriate websites.

i. Enters updates for medical, dental and life insurance / short term disability insurance companies into worksheet to reconcile updates to invoices billed on a monthly basis.

ii. Ensures dollar amounts are accurately entered into payroll system for employee portion of benefits selected.

b. Develops communication tools to enhance understanding of the company’s benefits package.

c. Designs and distributes materials for benefits orientations, open enrollment, and summary plan descriptions. Provide training and support to all employees.

7. Administers Random Drug Screening program

8. Safety committee

a. Member of the safety committee

b. Assists in the AWAIR annual training program

c. Performs office related safety training for back safety, ergonomics and other areas decided upon by the safety committee.

9. Workers’ compensation

a. Works with managers and supervisors for the completion of The First Report of Injury.

b. Emails information to Workers’ Compensation Insurance carrier

c. Tracks all activity regarding the claim

d. Completes annual OSHA 300 and OSHA 300A forms.

e. Follows up with Managers and Supervisors to ensure communication within departments is completed as well as follow-up training on the incident.

10. Other HR responsibilities

a. Communicates to managers and supervisors of staff reviews due and follow-up.

b. Plans and manages internal and external events as requested by President.

c. Develops and distributes monthly calendar of events to include birthdays, training sessions, etc.

d. Tracks Human resource metrics including employee turnover.

Accounts Receivable

1. Processes daily invoices including direct orders and customer returns.

2. Generates and mails customer invoices on a daily basis.

3. Review daily invoice log and verify all invoices have been faxed or printed and that all faxes were successful in processing.

4. Scan all delivery tickets daily into Agility document storage for POD retrieval.

· Reviews World View documents waiting to be indexed and index on a daily basis.

5. Enter Heritage Millwork invoice details into Menard’s website verifying that prices tie to purchase order.

6. Enter Lowes invoices into Loweslink web invoicing ensuring our invoicing is same as their PO.

· Scan all PO’s into Agility document storage documenting Agility invoice number on their PO for manual indexing.

7. File all delivery tickets by ship to location and maintain files quarterly.

Other

1. Maintain postage machine updates and postage renewals.

Back-up

1. Prepare and posts cash receipts to customer accounts receivable.

2. Enter vendor invoices into the system.

3. Processes vendor check runs.

4. Other duties as requested.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

Computer Skills:

To perform this job successfully, an individual should have knowledge of word processing software; spreadsheet software; accounting software; inventory software; internet software; order processing systems; and manufacturing software.

Education/Experience:

Bachelor’s degree in Human Resources with minimum of five years’ experience.

Knowledge, Skills and Other Abilities:

Knowledge of all pertinent federal and state regulations, filing and compliance requirements affecting employee benefit programs, including ACA, ERISA, COBRA, FMLA, ADA, EEO, Section 125, workers’ compensation, Medicare, Social Security and DOL requirements.

• Confidentiality skills are a must
• Experience with recruiting and onboarding and training
• Working knowledge of human resource principles, practices, and procedures
• Excellent verbal and written communication
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tac, professional, and diplomacy.
• Professionalism
• Computer literacy
• 10key calculator
• Proficient with Microsoft Office Suite
• High attention to details and processes
• High degree of dependability, integrity, and concern for others
• Cooperative and collaborative
• Negotiations

Job Type: Full-time

Pay: $58,000.00 – $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Ramsey, MN 55303: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human Resource: 5 years (Required)

Work Location: One location