Film Liaison Full Time NEW

Applicants are encouraged to apply promptly.

First review of applications: April 20, 2026

4% COLA effective 07/01/2026

4% COLA effective 07/01/2027

Under general direction of the Public Affairs Manager, the Film Liaison coordinates and administers the activity between the City of South Pasadena and film production companies; serves as the principal contact with the public regarding filing information and complaints; markets South Pasadena as a location for the film industry; provides support to the Public Affairs Manager, including assisting with public information efforts, community outreach, and media-related initiatives; and performs a variety of administrative, clerical, and program support duties.

The duties listed below are examples of the work typically performed by the employee in this position. The employee may not be assigned all duties listed and may be assigned duties which are not listed below.

• Plans, organizes, and coordinates the activities required for the issuing of film permits within the City of South Pasadena.
• Locates sources of information, devises forms to secure data, and determines proper format of the finished product; and acts as a resource to the public, City departments, and other agencies on the City’s Film Policy.
• Serves as the liaison between production companies, City departments, such as the Community Development Department, Fire Department, Police Department, Public Works Department and City Manager’s Office, as well as with the community, who may be involved in the various aspects of filming activities.
• Assists with the logistical needs of film companies; compiles various narrative and statistical reports and analyses; and assists in preparing and disseminating information to the public and City departments.
• Performs clerical and support tasks including typing, filing, and maintaining materials, arranging meetings and conferences, processing forms, records and reports, responding to inquiries, requests and complaints.
• Develops and create graphic materials, including but not limited to social media posts, flyers, brochures, short-form videos, website content, and other graphic materials.
• Supports and tracks progress of communication campaigns for various City Departments.
• Reviews and monitors content from City website and social media pages.
• Edits and proofreads communication materials including newsletters, press releases, and public statements.
• Photographs and take videos on behalf of the City as requested.

Any combination of training, education, and experience that demonstrates the ability to perform the essential duties of this position. A typical way to obtain the knowledge, skills and abilities would be to have:

• Four years of increasingly responsible public contact experience including resolving citizens complaints, preparing and maintaining administrative, financial, fiscal, statistical records and reports, and performing other administrative/clerical duties; or two years of experience working in the film industry.
• A Bachelor’s degree from an accredited college or university with a major in Public Relations, Film/Media Studies, Journalism, Public Administration, or closely related field. Such education may be substituted for up to two (2) years of required experience.

Desirable Qualifications

Experience coordinating activities for a public agency with film industries that include, but not limited to, film permit coordination and film production support or location management.

Knowledge Of

• Basic familiarity of public administration and local government, film industry, public relations and community outreach.
• Principles and practices of designing, marketing, advertising, civic engagement, and communications programs.
• Film permitting processes, production logistics, and location management.
• Customer service principles and conflict resolution techniques.
• Report writing.
• Modern office practices and procedures.
• Technical and financial record keeping.
• Proper English usage and grammar.

Ability to:

• Act as a resource to the public and City personnel; establish and maintain effective working relationships.
• Coordinate complex activities involving multiple internal and external stakeholders.
• Interpret and apply City policies, procedures, and permit requirements.
• Exercise sound judgement and professionalism when responding to public inquiries or media requests.
• Work effectively toward established organizational goals.
• Communicate effectively orally and in writing.
• Manage multiple tasks and personalities.
• Operate a computer and other standard office equipment
• Manage multiple priorities and deadlines.
• Maintain accurate records and documentation.

FLSA Status

Non-exempt.

SELECTION PROCEDURE

This recruitment is open until filled. To be considered, please apply online under “Current Openings.” This recruitment may close, or be extended, at any time, without prior notice. Applicants are encouraged to apply early.

Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination before appointment. Only complete applications or applications that meet the minimum requirements will be considered.

EQUAL EMPLOYMENT OPPORTUNITY

The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239.

The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.

FAIR CHANCE ACT

The City of South Pasadena will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report (for non-public-safety backgrounds). Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

About The City

The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.

Occupying 3.44 square miles of flatlands and hillsides, South Pasadena’s unique character makes it one of California’s most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood’s favorite suburban filming locations, featured in numerous television and big screen productions.

South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women’s Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City’s picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.

Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.

NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.