eTeam Inc Hiring for Office Administration Assistant Job at San Francisco, CA Full Time

Job Title: Administration Assistant

Location: San Francisco, CA 94080
Role and Accountabilities:

• Manage a highly complex executive calendar to schedule meetings, conference calls, and special events; including exercising discretion as to priority and decision making responsibility.
• Responsible for providing exceptional and broad administrative, coordination and project support.
• As a member of the administrative support community, be responsible for providing back-up support and other assistance to other administrative staff, including training, and for contributing actively to the on-going development and implementation of shared practices.
• Handle multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
• Act as informed deputy in dealing with internal and external “clients” on behalf of supervisor; interacts effectively with, and caters to, external visitors (high level, VIPs).
• Produce accurate, properly formatted documents, PowerPoint projects, and reports under normally tight time constraints.
• Prepare team meeting agendas and record meeting minutes.
• Prepare and edit correspondence and general communications for review.
• Apply knowledge of AstraZeneca processes and systems.
• Effectively manage special projects and other duties as assigned.

Essential for the role

• High School diploma or equivalent is required
• A minimum of 5 years demonstrated high level administrative support experience including experience of supporting senior leaders
• Previous experience supporting complex projects
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Must have strong writing and communication skills, and the ability to interact confidently with executives and employees at all levels.
• Able to prioritize time sensitive assignments
• Must be able to communicate effectively, in person and in writing.
• Flexible to adapt to ever changing needs and deadlines.
• Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
• Willingness to travel for high-priority partnering events.ProjectC

Job Types: Full-time, Contract

Salary: Up to $29.02 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location