Capital Improvement Program Manager Full Time NEW

POSITION SUMMARY

The Capital Improvement Program (CIP) Manager is responsible for planning, coordinating, and overseeing all capital improvement projects for Union City.

JOB SCOPE

This role ensures projects are delivered on time, within budget, and in compliance with applicable standards. The CIP Manager works closely with the Water Division, Street Division, external contractors, and other stakeholders to coordinate project activities and align infrastructure investments with the City’s long-term strategic goal. Job has recurring work situations involving moderate degrees of discretion. The need for accuracy and effective utilization of accepted programs and procedures is high. Errors in judgment and execution will waste time and resources adversely impacting unit performance. Incumbent operates independently but work is verified by supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage, oversee, and monitor all City capital improvement projects from planning through completion.
• Develop, update, and implement the City’s multi-year Capital Improvement Plan in coordination with the Public Services Director.
• Coordinate project activities and schedules to minimize service disruptions and maximize efficiency.
• Prepare project scopes, budgets, cost estimates, schedules, and funding strategies.
• Manage procurement processes, including preparing RFPs, RFQs, and bid specifications for capital projects.
• Oversee and evaluate work performed by contractors, consultants, and vendors.
• Ensure compliance with federal, state, and local regulations, codes, and policies.
• Monitor expenditures, track project progress, and provide regular updates to the Public Services Director, Assistant Director, and City leadership.
• Identify opportunities for grants and other funding sources to support capital projects.
• Maintain accurate project records, reports, and documentation.
• Provide training and guidance to other staff as needed to support the overall success of the department.
• Serve as a liaison between departments, residents, and community stakeholders regarding CIP projects.
• Tracks and manages project timelines to ensure on-schedule delivery.
• Reviews pay applications and invoices to ensure accuracy and compliance.
• Provide leadership and supervision to the Buildings and Grounds Division and its supervisory staff.
• Oversee the maintenance, repair, and improvement of all City-owned buildings, parks, and facilities.
• Develop and implement preventive maintenance programs, inspection schedules, and facility improvement plans to ensure safety, functionality, and efficiency.
• Manage division budgets, monitor expenditures, and ensure cost-effective use of City resources.
• Ensure compliance with workplace safety standards and building maintenance codes.
• Collaborate with other divisions to coordinate work orders, maintenance priorities, and emergency responses.
• Provide coaching, guidance, and performance feedback to division staff to promote professional growth and accountability.

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

MINIMUM QUALIFICATIONS

• Three (3) or more years of progressively responsible experience in capital project management, public works, or municipal infrastructure projects.
• Strong knowledge of construction practices, project scheduling, and contract administration.
• Experience in facility management or supervision of building maintenance operations.
• Proven ability to coordinate multiple divisions and external stakeholders.
• Proficiency in project management software and Microsoft Office Suite.
• Excellent organizational, communication, and problem-solving skills.

PREFERRED QUALIFICATIONS

• Project Management Professional (PMP) Certification.
• Certified Facility Manager (CFM) or equivalent credential.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of basic computer operation;
• Knowledge of modern office practices, procedures and equipment;
• Knowledge of record-keeping techniques;
• Knowledge of correct English language usage, grammar, spelling, punctuation and vocabulary;
• Knowledge of laws, rules and regulations related to assigned activities;
• Knowledge of applicable laws, codes, regulations, policies and procedures related to assigned activities;
• Skill in oral and written communication skills;
• Skill in using tact, patience and courtesy;
• Ability to ensure proper practices and procedures are followed;
• Ability to work confidentially and with discretion;
• Ability to understand and follow oral and written directions;
• Ability to maintain routine records;
• Ability to operate a computer terminal to enter and retrieve data;
• Ability to read, interpret, apply and explain codes, rules and regulations, policies and procedures;
• Ability to establish and maintain cooperative and effective working relationships with others.