California Institute of Arts & Technology Hiring for Accounts Receivable/Payable Clerk Job at Remote Remote

Description: Job Title: Accounts Receivable/Payable Clerk
Status: Non-exempt
Location: WFH flexible, candidate must reside in San Diego, CA to be considered.
Reports to: Accounting Manager
Employment Type: Full-time with benefits
Summary
Maintains and controls the General Ledger accounts and business transactions of the organization, applying the Generally Accepted Accounting Principles (GAAP) that includes analytical work and thorough review of financial records. The Accounts Receivable/Payable Clerk works under the guidance of the Jr. Staff Accountant.
Job duties:

• Assist the Jr. Staff Accountant with the day-to-day, monthly and year-end operations of the Accounting/ Finance Department.
• Perform the processing and recording of AR and AP transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures.
• Perform daily Populi/Dynamics deposits and corresponding QuickBooks journal entries.
• Perform Populi/Dynamics account analysis and reconciliation.
• Serve as the point of contact and subject matter expert for all employee reimbursements.
• Creating and maintaining vendor files.
• Receive and review/verify invoices.
• Send Purchase Orders to Tuition Assistance and Tungsten Portals and submit grades every term.
• Perform weekly check runs.
• Process stipend payments and refund payments.
• Post all related transactions (invoices, payments, sales credit, refunds, stipends) in Populi and QuickBooks.
• Reviews bank statements, researches discrepancies, and reconciles accounts with general ledger; communicates discrepancies or problems to Staff Accountant and works together to resolve.
• Collect credit card authorizations from students and run monthly payments accordingly.
• Work with prospects to collect necessary information in order to process student enrollment.
• Conduct collection efforts according to the collection process.
• Post invoices each term based on the final registered report in Populi.
• Protects organization’s value by keeping information confidential.

. Requirements: Skills and Qualifications

• Bachelor’s Degree in Accounting or Finance preferred, or current coursework.
• At least 2+ years’ experience in accounting.
• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.
• Excellent analytical and problem-solving skills.
• Be able to demonstrate attention to details and good-record-keeping.
• Proficient in Microsoft Office (Word, especially Excel).
• Hands-on detail-oriented tasks.
• Team player and can collaborate with other teams in the organization.
• Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends.
• Knowledge and ability to use applicable information technology and systems to meet work needs.
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.

Values
Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.

• We are passionate about education and student success.
• We value* integrity* and excellence in our employees and students.
• We treat ourselves and our students with dignity and* respect*.
• We believe in and encourage innovation at our school to better help our students succeed.
• We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success.
• We are accountable for our actions, and if errors occur, we focus on preventing future errors and moving forward.
• We have a growth mindset, always looking for ways to improve, with a sincere belief that every student can do better and achieve their goals.
• We expect every employee to be an example of conduct and professionalism, being a role model to students and colleagues.

Supervisory Responsibility
This position has no supervisory responsibilities.
Position Type
This is a full-time, non-exempt position.
Physical Demands
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 10 pounds.

• Sedentary work. Essential functions of this role require sitting for extended periods of time.
• Ability to type, use a computer to search for information and input information while speaking on the phone is required.
• The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role.

Work Environment
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
AAP/EEO Statement
California Institute of Arts & Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Arts & Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
California Institute of Arts & Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Arts & Technology’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Job Type: Full-time