Administrative Assistant, PRN Full Time NEW

Indiana University Health is a leading healthcare provider dedicated to delivering exceptional patient care, advancing medical research, and fostering innovation in healthcare. With a network of 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence, IU Health is committed to excellence in clinical services and patient outcomes. The organization employs nearly 40,000 team members, including over 3,600 physicians and 1,200 advanced practice providers, making it the largest healthcare system in Indiana. IU Health’s partnership with the Indiana University School of Medicine, one of the nation’s largest medical schools, provides access to groundbreaking research and innovative treatments, ensuring patients receive the latest in medical science. Recognized as Indiana’s top-ranked health system by U.S. News & World Report, IU Health is dedicated to transforming healthcare and improving the health of all Hoosiers. The organization values personal and professional growth, offering diverse opportunities for development, leadership training, and cross-disciplinary learning, all aimed at fostering a motivated, skilled, and compassionate workforce.

About The Role

The position involves providing essential administrative and technical support to assigned leaders and teams within the organization. This role requires a proactive individual capable of managing scheduling, communication, and basic technical tasks to ensure smooth daily operations. The ideal candidate will be responsible for independently scheduling appointments, answering incoming calls, and assisting with various administrative duties to support leadership functions. This is a fully remote, as-needed position, offering flexibility to adapt to business needs. The role emphasizes the importance of attention to detail, organizational skills, and effective communication to facilitate efficient workflow and team collaboration. The successful candidate will be integral to maintaining operational excellence and supporting the organization’s mission to deliver high-quality healthcare services.

Qualifications

• High School Diploma or GED
• Minimum of 3+ years of relevant administrative experience
• Strong attention to detail and follow-through
• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Prior experience with administrative support in a healthcare or complex environment preferred

Preferred Skills & Experience

• Experience with Cerner or other Electronic Medical Record (EMR) systems
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Experience working within a matrixed or complex organizational structure

Responsibilities

• Provide basic administrative support to assigned leaders and teams, including scheduling and correspondence management
• Independently manage appointment scheduling and coordinate meetings within three months of hire
• Answer incoming calls and direct inquiries efficiently to appropriate personnel
• Assist with technical support related to healthcare systems and communication tools as needed
• Maintain confidentiality and adhere to organizational policies and procedures
• Support team initiatives by coordinating logistics and preparing necessary documentation
• Collaborate with cross-functional teams to ensure seamless workflow and communication

Benefits

• Opportunities for professional development and training
• Exposure to innovative healthcare practices and research
• Flexible remote work environment
• Collaborative team culture fostering growth and learning

Equal Opportunity

Indiana University Health is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. We celebrate diversity and are dedicated to creating a workplace that respects and values individuals regardless of race, ethnicity, gender, age, sexual orientation, disability, or other protected characteristics. We encourage qualified candidates from all backgrounds to apply and join our mission to improve healthcare for everyone.