Administrative Assistant II Full Time NEW

Palm Beach State College is a distinguished institution committed to fostering an inclusive and dynamic educational environment. Known for its dedication to inspiring hope, advancing skills, and transforming lives, PBSC serves as a vital community hub where ideas come to life and the heartbeat of the county begins. The college prides itself on its diverse community of professionals from across the United States and abroad, who are passionate about developing talent to meet the most pressing workforce needs. As part of the PBSC team, employees are encouraged to embrace a culture of belonging, caring, and connection, supporting both student success and professional growth.

About The Role

The Administrative Assistant II plays a crucial role in supporting the operational functions of the department. This position involves providing comprehensive administrative support, maintaining departmental files, processing purchase requests, and assisting with budget activities. The role requires a detail-oriented individual capable of preparing payroll, generating reports, and managing correspondence efficiently. The Administrative Assistant II serves as a point of contact for students, faculty, staff, and external stakeholders, delivering accurate and timely information. The role demands a proactive approach to scheduling, record-keeping, and communication, ensuring the smooth functioning of the department.

Qualifications

• High school diploma or GED
• Minimum of one year of related administrative experience
• Proficiency in Microsoft Office Suite or similar applications
• Strong attention to detail and effective time management skills
• Excellent verbal and written communication abilities
• Ability to build relationships and manage customer expectations
• Experience interacting with diverse populations and varying education levels
• Regular physical attendance is required
• Ability to perform physical tasks such as reaching, stooping, and using manual dexterity
• Capability to work in a fluctuating work schedule

Responsibilities

• Perform administrative and secretarial duties, including scheduling appointments and meetings
• Prepare requisitions and electronic purchase orders for departmental needs
• Assist in budget preparation and transfer of budget items as required
• Maintain and control various records, including databases, logs, and cost records
• Organize and set up files, manuals, and distribute materials as needed
• Type, edit, and format forms, reports, memos, and correspondence
• Design and manage spreadsheets with complex formulas and links
• Load courses into the system and update course information
• Respond to inquiries from internal and external sources regarding departmental questions
• Support the production of presentations with customized formatting
• Determine and order office supplies, equipment, and materials necessary for departmental operations
• Perform additional job-related duties as assigned to support departmental functions

Benefits

• Tuition fee waiver at PBSC and tuition reimbursement programs
• Educational leave and degree recognition awards
• Comprehensive health benefits including medical, dental, and vision insurance
• Disability and life insurance coverage
• Parental leave and other wellness programs
• Generous paid time off including vacation, sick leave, holidays, and college breaks
• Potential remote or hybrid work opportunities
• Access to wellness apps and stress management resources
• Professional development programs including leadership workshops and training
• Retirement plan options such as state retirement and voluntary 403(b) and 457 plans

Equal Opportunity

Palm Beach State College is an Equal Opportunity Employer. We are committed to fostering an inclusive environment that values diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other protected characteristic. We encourage applications from all qualified individuals, including service members, veterans, and their spouses and family members, who may be eligible for priority consideration and educational waivers in accordance with state and federal policies.