Employer Name: City of Roseburg
Location: Roseburg, Oregon
Date Posted: 6/16/2020
Category: Civil Service/Government/Postal
Number Of Openings: 1
APPLICATIONS CLOSE – 5:00 P.M., MONDAY, JULY 6, 2020
DEFINITION: Serves as Switchboard Operator, City Hall receptionist, Court Clerk and data entry operator. Performs routine duties and those duties associated with the validation, examination, coding and reconciliation of court, fiscal, financial and statistical records. Performs a wide variety of court and accounting functions. Work follows standardized procedures and may be routine or repetitive.
SUPERVISION RECEIVED: Works under the supervision of the Finance Director or other designated administrative staff.
SUPERVISION EXERCISED: Supervision of other employees is not a normal responsibility of positions in this class.
TYPICAL EXAMPLES OF WORK: Any single position in this class will not usually perform all the duties listed; some positions may involve duties which are not listed.
Answer phones, route calls and visitors to proper person or department; answer routine inquiries and provide general information to the public.
Receive cash or checks for payment of citation; issue receipts. Assist in cash reconciliation and bank deposits.
Operate standard office equipment including but not limited to 10 key calculator, and computers.
Input citations, and other court information into the computer system as required.
Processes citations issued by the Police Department which can include counting, docketing, data and filing for court date.
Answer inquiries from public in person, over the telephone or in writing pertaining to citations, court dates, non-payment of fines, and request for records.
May perform other tasks, including filing, when assigned and assist or fill-in for Account Clerk positions.
Experience in general clerical and receptionist work.
Experience with telephone receptionist and switchboard work.
One year accounting or bookkeeping experience.
Graduation from high school or the equivalent GED certificate.
Some experience in computer work and ten-key by touch.
Any satisfactory equivalent combination of experience and training which insures the ability to perform the work may substitute for the above.
Post-offer physical, including drug screen.
DESIRABLE QUALIFICATIONS FOR EMPLOYMENT
KNOWLEDGE, SKILL AND ABILITY:
Some knowledge of standard accounting and bookkeeping principles, practices and techniques. Reasonable knowledge of office practices and procedures.
Skill in the use of standard office equipment, including switchboard, ten-key and computer.
Ability to prepare fiscal, financial and statistical records and reports. Ability to type accurately. Ability to communicate in oral and written modes in a grammatically correct manner. Ability to understand and follow written and oral instructions. Ability to work independently and schedule time to meet deadlines. Ability to courteously meet and deal effectively with other employees, agency representatives and the public.
Ability to communicate orally.
Ability to communicate with numerous, varied customers in a calm manner.
Standing for extended periods of time
Sitting, hearing and seeing.
Ability to concentrate and complete tasks with frequent interruptions and multiple tasks and responsibilities.
Work with numbers and basic math.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed indoors in an office environment, with a noise level that is usually quiet. Requires bending, hearing voice and telephone conversation, seeing, keyboarding, sitting and standing for extended periods of time.
Part-time, Monday through Friday; approximately 80 hours per month.
How to Apply: Complete an application form available via one of the following methods.
In-Person: City of Roseburg – Third Floor
Administration/Human Resources Office
900 SE Douglas Avenue, Roseburg, OR 97470
Can Email To:
Telephone Job Line: (voice message listing openings)
Submit completed application to Human Resources by the closing date listed in the job announcement. Applications submitted by email or mail must be received or postmarked no later than 5:00 p.m. on the closing date. All required documents should be presented with the application. Resumes are accepted in addition to, not in lieu of, the City of Roseburg application form. Faxed applications are not acceptable.
Selection Process: Applications are thoroughly reviewed and screened by the Human Resources Office. Since these are competitive selection processes, applicants whose backgrounds appear to most closely match the needs of the particular vacancy will be considered. Once the screening is complete, Human Resources notifies all candidates of their status. This process can take from one to four weeks after the closing date. Due to the number of applicants and the limited number of job opportunities, not all applicants proceed in the recruitment process.
Position Type: Part-Time Permanent
Years of Experience Required:
Overnight Travel: None
Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance
Committed to Continuous Improvement and Quality Customer Service
Contact Name: Autumn David
Company Type: Employer
Company: City of Roseburg
Street: 900 SE Douglas Avenue
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