Associate Chief of Staff to the Co-Founders Full Time NEW

Radicle Science is seeking an exceptional, AI-native Associate Chief of Staff to serve as a force multiplier to Co-Founders Pelin Thorogood and Dr. Jeff Chen.

This is a high-leverage, founder-facing role designed for a high-ceiling operator ready to grow into strategic leadership as Radicle scales. You may come from an executive assistant, executive operations, founder associate, project management, or operations background. This is not a traditional administrative role — it blends executive operations, founder leverage, project coordination, AI-enabled systems building, and strategic follow-through.

The right person thrives in dynamic environments, brings order to complexity, and moves with urgency, judgment, and creativity. After meetings, you’ve already reviewed the notes, identified priorities, drafted follow-ups, updated trackers, and moved the work forward — without being asked.

This role is built for the AI era. You will use agentic AI — Claude, ChatGPT, workflow automation, and emerging tools — not as a nice-to-have, but as your core operating system. You’ll be expected to 10x your own output through AI and help build the operational infrastructure that lets Radicle move faster than companies 10x our size. If you’re not already experimenting with AI agents, automations, and LLM-powered workflows in your daily work, this role is probably not for you.

WHAT YOU’LL DO: ESSENTIAL DUTIES AND RESPONSIBILITIESFounder Leverage & Executive Operations

• Own and continuously optimize the operating rhythm of the co-founders, including calendars, inboxes, meeting preparation, travel, communications, and priority management
• Ensure Pelin and Jeff are fully prepared for high-stakes meetings with agendas, materials, context, desired outcomes, and follow-up plans
• Dynamically prioritize and re-prioritize based on evolving business needs, strategic importance, and founder bandwidth
• Draft polished communications, manage timely follow-through, and help ensure critical relationships and priorities do not fall through the cracks

AI-Enabled Productivity & Systems

• Use AI tools, LLMs, agentic workflows, and automations to plan, draft, synthesize, organize, and accelerate execution
• Build and continuously improve AI-enabled systems that multiply executive and organizational productivity
• Identify and implement opportunities to automate repetitive workflows across scheduling, communications, meeting notes, research, reporting, and follow-up
• Continuously explore, evaluate, and deploy new AI tools and workflows that help Radicle move at the speed of AI
• Help establish Radicle’s internal playbook for AI-augmented operations

Operating Rhythm & Strategic Follow-Through

• Track key meetings, decisions, action items, owners, deadlines, and next steps to ensure momentum and accountability
• Independently review meeting notes — including AI-generated summaries — identify priorities, and drive follow-up without needing detailed direction
• Support the cadence of leadership meetings, company rocks, strategic initiatives, board preparation, investor follow-ups, hiring priorities, partnerships, and other founder-led projects
• Translate conversations into decisions, owners, next steps, and accountability loops

Project & Cross-Functional Coordination

• Support cross-functional projects led by Pelin and Jeff from planning through execution
• Coordinate across internal stakeholders to reduce friction, surface blockers, and keep priorities moving
• Prepare high-quality materials for leadership meetings, retreats, board interactions, investor discussions, and strategic initiatives
• Serve as a central coordination point for direct reports, leadership team members, advisors, partners, and other key stakeholders

Travel, Events & Relationship Management

• Coordinate seamless business and occasional personal travel, including flights, accommodations, itineraries, and related logistics
• Plan and execute high-quality internal and external events, including venue selection, guest experience, logistics, and menu planning
• Maintain and organize key relationships across investors, partners, advisors, clients, prospects, and external stakeholders
• Represent Radicle with polish, warmth, discretion, and strong judgment

WHAT YOU’LL BRING: REQUIRED QUALIFICATIONS

• 4–8+ years of experience in executive support, executive operations, founder support, project management, operations, or a similar high-leverage role
• Experience supporting senior executives, founders, or fast-moving leaders in high-growth environments
• Demonstrated ability to use AI agents and LLMs to independently plan, execute, and iterate on complex workflows — not just prompting, but building systems and agentic workflows that multiply your output
• Exceptional organization, prioritization, time management, and follow-through
• Strong written and verbal communication skills, with the ability to draft polished, thoughtful, and context-aware communications
• High discretion, professionalism, judgment, and emotional intelligence
• A strong bias toward action, ownership, and closing loops
• Curiosity, adaptability, and eagerness to continuously learn, experiment, and optimize
• Comfort operating in ambiguity, change, and speed

PREFERRED SKILLS AND EXPERIENCE

• Experience in startups, healthtech, biotech, wellness, technology, or other high-growth environments
• Exposure to Chief of Staff-like responsibilities, executive operations, project management, or internal operating systems
• Familiarity with EOS or similar organizational models
• Experience supporting multiple executives simultaneously
• Comfort with tools such as Google Workspace, Slack, Notion, ChatGPT, Claude, CoWork, project management platforms, and other AI-enabled productivity tools
• Experience building automated workflows or integrating AI tools into operational processes
  

COMPENSATION & GROWTH

This is a ground-floor opportunity to grow with a company recognized by Inc. 5000 as one of America’s fastest-growing companies and by Fast Company as a “World Changing Idea” and “Most Innovative Workplace.”

• Base Salary: $80,000–$100,000 (depending on experience)
• Performance-Based Bonus
• Equity: Meaningful equity stake in a high-growth healthtech company
• Clear path from operational leadership to strategic leadership as Radicle scales

We’re looking for someone who sees this role not as a job, but as a launchpad — someone who wants to grow alongside a company building something that will permanently alter the course of health and wellness for all future generations.

WORKING STYLE

You are highly proactive, exceptionally organized, detail-oriented, dependable, polished, calm under pressure, creatively resourceful, and energized by getting things done.

You love being at the center of the action, connecting dots, anticipating needs, creating clarity, and helping high-impact leaders move faster and better.

This is not a traditional corporate Chief of Staff role where the work is primarily strategy decks and executive advising from a distance. It is a hands-on, high-ownership role where you may move from drafting a board follow-up, to preparing a founder for an investor meeting, to cleaning up a messy workflow, to coordinating a leadership offsite — sometimes in the same day.

This is a remote-first role with flexibility, with a strong preference for candidates based on the West Coast, ideally in Southern California. The person in this role must be able to work West Coast hours and travel to San Diego approximately 4–6 times per year for company meetings, leadership sessions, and other key in-person gatherings.

If you are looking for a predictable 8–5 role with static responsibilities, this is probably not the right fit. If you are excited by speed, mission, trust, variety, AI-enabled leverage, and the opportunity to grow with a category-defining company, this could be an extraordinary role.

About Radicle Science

Radicle Science is a healthtech pioneer named Fast Company “World Changing Idea” for creating the future of proven, precision wellness. Since 2021, Radicle has become the #1 global leader in rigorous clinical evidence generation for wellness — running placebo-controlled trials on more Americans annually than all FDA drug-approval trials combined. We fuse AI, consumer science, and decentralized trials to generate unprecedented data at speed and scale. Our fully automated, vertically integrated platform enables clients to build portfolios of patentable, proven, precision wellness formulas — trusted by consumers, retailers, regulators, healthcare providers, and AI models.

Our 10-year vision: A world where 1 billion people dramatically improve their health every day with precision wellness solutions proven by Radicle Science.

Culture

We seek Rebels With a Cause — team members who are both a skill fit and a values fit. Our core values:

• Rebel with a Cause — Challenge the status quo, anchored in mission and integrity
• Audacious (without the ego) — Swing big, iterate fast, don’t wait for perfect
• GSD — Take ownership, follow through, deliver reliably
• Evidence-Driven — Test, measure, learn, improve
• Grounded Brilliance — Sharp and humble; curious, respectful, collaborative
• Transparent — Communicate clearly and candidly so trust stays high

The Team

Radicle is a team of 35+ Rebels, co-founded in 2020 by Pelin Thorogood, M.Eng/MBA (tech founder, INC 200 Female Founder, Trustee & Vice Chair of UCSD Foundation) and Dr. Jeff Chen, MD/MBA (physician-scientist, founded and led UCLA’s natural products research center). Advisors include Peter Diamandis (Fortune “50 Greatest World Leaders”), Dr. Jonathan Fielding (UCLA Fielding School of Public Health, White House Advisor), and Pamela Harbour (former FTC Commissioner).

The work will be hard — but if we succeed, we will permanently alter the course of health and wellness for all future generations.