Project Coordinator, Corporate Relations Full Time NEW

Details

Title: Project Coordinator, Corporate Relations

Job type: Full-time employee

Location(s): Remote

Reports To: VP, Corporate Development

Date: May 8, 226

Overview

The Project Coordinator, Corporate Relations supports the execution and coordination of sponsorship, exhibition, and corporate partnership activities that contribute to Association of Cancer Care Centers (ACCC)’s organizational engagement and revenue initiatives. This role oversees administrative coordination, sponsor support, partner communications, and operational processes that ensure successful delivery of corporate relations activities and supporter requirements across meetings and programs. Working collaboratively with Corporate Development, Meetings, Finance, Marketing, and external stakeholders, the Project Coordinator manages sponsorship documentation, corporate member support activities, exhibitor logistics, and revenue administration processes while maintaining high standards of organization, accuracy, and customer service. The role supports efficient execution of partnership initiatives by ensuring timely communication, accurate recordkeeping, and coordinated workflow management across departments and external partners. This position combines operational coordination with stakeholder and administrative support responsibilities, contributing to the successful execution of sponsorship and corporate partnership initiatives throughout the year. The Project Coordinator serves as a key operational partner by supporting sponsor deliverables, maintaining partnership workflows, and helping ensure consistent, high-quality experiences for corporate members, exhibitors, sponsors, and organizational stakeholders. The ideal candidate is highly organized, detail-oriented, collaborative, and experienced in managing multiple priorities within a fast-paced, mission-driven environment.

POSITION SUMMARY

The Project Coordinator, Corporate Relations supports the execution and coordination of sponsorship, exhibition, and corporate partnership activities throughout the year. This role combines administrative coordination, stakeholder support, and operational execution responsibilities to ensure successful delivery of supporter requirements aligned with organizational standards.

Working collaboratively with Corporate Development, Meetings, Finance, Marketing, and external partners, the Project Coordinator maintains sponsor records, manages logistical details and communications, and supports corporate member engagement activities. The role contributes to efficient execution and fulfillment of programs by ensuring accurate documentation, timely communication, and high-quality customer service and communications.

This position serves as an operational contributor responsible for coordinating corporate relations processes, supporting sponsor deliverables, and maintaining organizational partnership workflows. The Project Coordinator contributes to departmental priorities by supporting corporate partnership execution and continuous improvement of corporate relations processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The responsibilities listed below represent the primary functions of the role and include, but are not limited to, the following.

Sponsorship & Exhibitor Coordination

• Maintain accurate sponsor and exhibitor contracting records across national/flagship meetings, regional meetings, and related programs.
• Prepare and distribute sponsorship applications, forms, correspondence, and supporting materials.
• Maintain and update sponsorship and exhibitor documentation annually.
• Support coordination of booth logistics, sponsor deliverables, and exhibition requirements.

Corporate Member & Partner Support

• Lead and administer comprehensive fulfillment and delivery of annual corporate member benefits.
• Respond to corporate member inquiries and requests in a timely and professional manner.
• Submit and manage corporate member requests through sponsor portals and internal systems.
• Support corporate membership processing and ongoing relationship coordination.
• Maintain high standards of customer service with corporate partners and stakeholders.

Meeting Operations Support

• Assist with sponsor and exhibitor registration processes for meetings and events.
• Support development and distribution of logistical communications for sponsors and exhibitors.
• Coordinate with internal teams to ensure sponsor deliverables are executed accurately.
• Provide on-site meeting support as assigned.

Revenue Administration & Documentation

• Distribute invoices and assist with payment tracking coordination.
• Maintain accurate sponsor databases and recordkeeping systems.
• Support migration and updates of sponsor information across organizational websites and platforms.
• Assist with preparation of reports and documentation supporting corporate relations activities.
• Travel requirement: up to 10% travel annually, including meetings and events as assigned.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may be modified at any time based on organizational needs.

REQUIRED COMPETENCIES

Organizational & Administrative Skills

• Strong attention to detail and organizational accuracy.
• Ability to manage multiple deadlines and competing priorities.
• Effective time-management and workflow coordination skills.

Customer Service & Communication

• Strong interpersonal and communication skills.
• Ability to provide professional support to external partners and stakeholders.
• Commitment to responsive and high-quality customer service.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience working with CRM systems (Salesforce preferred).
• Familiarity with database and document management systems.

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred.
• Three (3) to five (5) years of administrative or coordination experience in a fast-paced environment.
• Experience supporting sponsorship, meetings, associations, or healthcare organizations preferred.

Preferred:

• Association or healthcare industry experience.
• Experience supporting event sponsorship or exhibitor coordination.

WORK ENVIRONMENT

• ACCC operates in a remote work environment requiring sustained computer use and virtual collaboration.

COMPENSATION DISCLOSURE

Salary range will be disclosed in accordance with applicable state and local pay transparency laws.

SALARY BAND:

$52,000 – $78,000

The posted salary range reflects the anticipated scope, responsibilities, and long-term growth potential of this position. The range is intended to represent the broader compensation progression opportunity for the role over time. ACCC is committed to compensation transparency and aims to align offers based on each candidate’s experience, qualifications, skills, and overall alignment with the position.

ESSENTIAL FUNCTIONS

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, including:
• Sustained computer-based work and strategic leadership responsibilities.
• Independent decision-making related to corporate relations coordination and stakeholder support initiatives.
• Collaboration through virtual communication platforms.
• Participation in required travel.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Association of Cancer Care Centers (ACCC) is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to protected status under applicable law.

TO BE CONSIDERED

To be considered for this position, all applicants must submit their application through ACCC’s official Gusto application portal. Applications on LinkedIn, resumes, or other materials submitted through alternate channels, including direct email submissions, will not be considered for review.

https://jobs.gusto.com/postings/association-of-cancer-care-centers-project-coordinator-corporate-relations-a4a36b18-84f8-4908-a495-a0ee3b30fa08