Project Employee, Event Management Coordinator Full Time NEW

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Position Summary

The Event Management Coordinator will support the Event Management team in delivering best-in-class planning, communications, and execution for major NBA events. This role is responsible for tracking and organizing master event schedules, key contact lists, and ancillary venue availability, managing internal communications, developing professional documentation and presentations, and supporting cross-organizational coordination. The position will work closely with the GM, Marquee Events on NBA All-Star 2027, NBA Finals, the 2026 NBA Cup and early planning for NBA All-Star 2028.

Major Responsibilities

Communications & Project Management

• Develop clear, concise, and professional documents, presentations, and communication materials for internal stakeholders.
• Track and maintain comprehensive documentation of all NBA All-Star 2027 and NBA Cup events, including requests, schedules, and milestone deliverables.
• Support cross-departmental coordination by preparing meeting materials, drafting summaries, and ensuring timely follow-up.
• Assist with master schedules and project tracking tools to support long range planning for All-Star 2028 and beyond.
• Administrative support for Event Management team across logistics (i.e., credentialing, travel, event registration, invoice processing and contract administration).

Event Execution

• Coordinate logistics for site visits, in market walk-throughs and planning meetings for multiple marquee events.
• Serve as a primary point of contact for site visit scheduling, preparation, and onsite support.
• Provide onsite event support across a range of operational needs, demonstrating reliability, strong work ethic, and the ability to adapt quickly to event environments.
• Assist with additional assignments in support of the Event Management team including NBA Finals, NBA Cup, All-Star 2027, and future All-Star planning as directed.

Cross-Organizational Relationships

• Build and maintain strong working relationships with key NBA departments and external partners, including:
• Host Teams & Host Committees
• Corporate Services
• Marketing
• Creative Services
• Team Marketing & Business Operations
• Global Partnerships
• Security
• Communications
• Basketball Operations
• Ensure smooth information flow and alignment across stakeholders throughout project cycles.

Required Skills & Qualifications

• Exceptional written and verbal communication skills.
• Highly motivated self-starter with a strong work ethic and demonstrated reliability.
• Quick learner with the ability to take direction, anticipate needs, and execute at a high level.
• Strong organizational skills, with the ability to manage multiple projects simultaneously in a fast-paced environment.
• Superior attention to detail and a commitment to quality and accuracy.
• Strong interpersonal skills and a collaborative approach to teamwork.
• Hospitality, sports, or event management experience preferred.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) required; experience building polished presentation decks strongly preferred.

Preferred Skills

• Experience working on large-scale events, sporting events, or multi-day programs with complex operations.
• Familiarity with project management tools (e.g., Monday.com, Smartsheet, Asana) or similar tracking systems.
• Strong writing skills with a high degree of accuracy and attention to detail including excellent command of grammar and spelling.
• Ability to synthesize complex information into clear executive ready summaries, memos, or presentations.
• Comfort working in high-pressure, time-sensitive environments—especially during event weeks.
• Strong problem-solving skills with the ability to adapt quickly and make decisions with limited information.
• Experience coordinating cross-functional meetings, including scheduling, agenda creation, and follow-up tracking.
• Working knowledge of venue operations, hospitality workflows, or VIP guest servicing.
• Willingness and ability to travel and work extended hours during event periods.

Educational Background Required

• Undergraduate Degree: Business, Event Management, Marketing or Communications preferred.
• Previous work experience in fast paced business environment.

Salary Range

$30/hourly

Job Posting Title

Project

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical; short-term disability; mental health coaching/therapy; and sick time.

Eligibility Note: Not all positions are eligible for these benefits; eligibility may vary by role.

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.

The NBA is committed to providing a safe and healthy workplace. To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About The NBA

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2024-25 season featured a record-tying 125 international players from a record-tying 43 countries. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms. NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness.