Executive Project Manager & Personal Assistant to Founders Full Time NEW

About the Role

We’re looking for an exceptionally sharp, highly organized, and relentlessly proactive Executive Project Manager & Personal Assistant to act as a true right hand to our founders. This is not a traditional assistant role. This is a high-impact operator who can move seamlessly between strategy and execution, business and personal, big picture and smallest detail.

You’ll be trusted to manage priorities, drive projects & brands forward, solve problems before they arise, and bring structure to fast-moving ideas. The ideal candidate is quick on their feet, deeply resourceful, and understands how all parts of a business connect, from operations and marketing to finance and product.

You are also deeply fluent in AI and emerging technologies, using them daily to move faster, think smarter, and operate more efficiently.

What You’ll Do

Founder Support & Daily Operations

• Act as a strategic right hand to founders, managing calendars, priorities, communications, and day-to-day flow
• Anticipate needs before they arise and proactively solve problems
• Handle both business and personal tasks with discretion, speed, and precision

Project Management & Execution

• Own and drive cross-functional projects from idea to completion
• Create structure, timelines, and accountability across teams
• Track progress, remove blockers, and ensure nothing falls through the cracks
• Jump in wherever needed, no task is too big or too small

Business Operations Oversight

• Support across operations, marketing, product, and accounting/finance workflows
• Assist in reporting, data tracking, and performance analysis
• Help streamline internal processes and improve efficiency across the business

AI & Systems Optimization

• Leverage AI tools daily to increase speed, output, and decision-making quality
• Build workflows, automations, and systems using AI to support founders and teams
• Continuously identify new tools and technologies to improve how the business operates
• Act as the internal go-to for AI-powered productivity and optimization

Communication & Coordination

• Liaise with internal teams, vendors, partners, and stakeholders on behalf of founders
• Prepare briefs, summaries, presentations, and follow-ups
• Ensure clear, concise, and timely communication across all moving pieces
• Book travel when needed

Special Projects & Problem Solving

• Take on high-priority, often ambiguous projects and execute with minimal direction
• Conduct research, synthesize information quickly, and present actionable insights
• Bring order to chaos in a fast-paced, ever-evolving environment

What You Bring

• 3–7+ years of experience in project management, executive support, operations, or similar high-responsibility roles
• Knowledge and interest in wellbeing, travel and advanced technologies.
• Exceptionally strong organizational and time management skills
• Proven ability to operate across multiple business functions (operations, marketing, finance, etc.)
• Highly resourceful, quick-thinking, and solutions-oriented
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and trustworthiness
• AI Expertise (Required)
• Deep familiarity with AI tools and platforms (ChatGPT, claude, gemini, automation tools, workflow builders, etc.)
• Proven ability to use AI to increase productivity, automate tasks, and enhance decision-making
• Strong curiosity and adaptability in learning and implementing new technologies quickly
• Willingness to travel

Traits That Will Set You Apart

• You move fast, but don’t miss details
• You think like an owner, not an assistant
• You thrive in ambiguity and figure things out without being told how
• You are calm under pressure and always one step ahead
• You genuinely love optimizing, organizing, learning and making things better

Why This Role Is Different

• You’ll work directly with founders and have a front-row seat to every part of the businesses
• You’ll be trusted with real responsibility and high-impact decisions
• No two days will look the same — this role evolves as the business grows
• You’ll operate at the intersection of business, strategy, and cutting-edge technology
• You’ll learn from highly creative, strategic, forward thinkers.