Executive Assistant (VC Firm) Full Time NEW

We are a forward-thinking, woman-owned business dedicated to fostering a diverse, inclusive, and flexible work environment. Since our inception in 2012, we have established ourselves as remote-first leaders, specializing in connecting talented executive assistants with organizations that value work-life balance and employee well-being. Our team comprises professionals from various backgrounds, including parents, military spouses, caregivers, and individuals with unique life circumstances, all united by a shared commitment to excellence and support. We believe that a rewarding career can seamlessly integrate with personal responsibilities, and our culture emphasizes respect, kindness, transparency, and collaboration. Our mission is to empower individuals to succeed professionally while honoring their personal commitments, making us a trusted partner for both clients and employees seeking meaningful remote work opportunities.

About The Role

We are currently seeking a dedicated and experienced full-time Executive Assistant to support one of our prominent clients, a large venture capital firm with a global presence. This role is ideal for a professional with at least 7 years of direct experience supporting high-level executives in fast-paced environments. The successful candidate will be responsible for managing complex calendars, coordinating meetings across multiple time zones, and handling various administrative tasks with precision and discretion. As part of our team, you will collaborate closely with other Boldly team members to ensure seamless executive support and operational efficiency. This position offers the flexibility of remote work, with no night or weekend commitments, and a schedule that can be tailored to personal preferences within a standard 40-hour workweek. The role provides a long-term career opportunity within a supportive, dynamic environment that values results, initiative, and proactive problem-solving.

Qualifications

• Minimum of 7 years of hands-on experience as an executive assistant or senior administrative assistant supporting high-level executives
• Proficiency with online productivity tools such as Google Workspace, Office 365, Zoom, and other collaboration platforms
• Exceptional organizational and time management skills
• Ability to prioritize tasks effectively in a fast-paced environment
• Strong interpersonal and communication skills, both written and verbal
• Proven ability to work independently and meet deadlines under pressure
• Tech-savvy with a quick aptitude for learning new tools and systems
• Solution-oriented mindset with a proactive approach to challenges

Responsibilities

• Manage and coordinate the calendars for multiple executives, including scheduling internal and external meetings across different time zones
• Arrange domestic and international travel, accommodations, and itineraries as needed
• Assist with preparing agendas, reports, and presentations for meetings
• Handle correspondence, emails, and communication on behalf of executives with professionalism and confidentiality
• Support ad hoc administrative tasks such as data entry, document management, and expense tracking
• Collaborate with team members to ensure smooth daily operations and project support
• Maintain a high level of organization and attention to detail in all tasks

Benefits

• W2 employment status with full-time hours
• Comprehensive medical, dental, vision, and life insurance, with 100% of premiums paid by Boldly
• 401(k) retirement plan with employer matching contributions
• Paid time off including vacation, sick leave, and holidays
• Paid parental leave to support work-life balance
• Technology stipend to enhance your remote work setup
• Ongoing mentoring and professional development from dedicated team leaders

Compensation

The hourly pay range for this position is $27 to $31, depending on location and experience. Specific starting rates are as follows:

• California & New York: $29 per hour
• Washington, New Jersey, Colorado, Massachusetts: $28 per hour
• All other locations: $27 per hour

As a full-time employee, you will enjoy flexible scheduling within a 40-hour workweek, with no required night or weekend work, allowing you to balance your professional and personal life effectively.

Equal Opportunity

We are an equal opportunity employer committed to creating an inclusive environment for all employees. We celebrate diversity and are dedicated to ensuring fair treatment for individuals regardless of race, ethnicity, gender, sexual orientation, age, disability, veteran status, or other protected characteristics. We encourage applications from military spouses and individuals with diverse backgrounds, recognizing the unique challenges they may face and supporting their career growth within our organization.