Special Assistant to the President & CEO (Association Office) Full Time

Job Description

Salary: $85,000 – $95,000 Annually

The YMCA of Greater New York is seeking a Special Assistant to the President & CEO who will provide high-level executive, administrative, and strategic support to ensure the efficient operation of the Executive Office. This role serves as a key liaison to internal and external stakeholders, helping to manage priorities, streamline communications, and support board relations and organizational initiatives.

Benefits

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How To Apply

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Qualifications

• High School Diploma or equivalent required. Bachelor’s Degree preferred.
• Executive support experience.
• Strong written and verbal communication skills.
• Hyper-organized self-starter with drive, initiative, follow-through, and the ability to multitask in a fast-paced environment with competing priorities.
• Must be resourceful, savvy, and possess great attention to detail.
• Ability to exercise poise, tact, and diplomacy, handle sensitive and confidential situations, and interact with senior leaders internally and externally.
• Tech-savvy and able to assist others and troubleshoot issues as needed. Willing to learn new systems.
• Strong connection to the Y’s mission, commitment to health and wellness, and interest in community well-being.

Essential Functions

• Provide in-person Executive Office presence, hospitality, and engagement.
• Manage and prioritize the CEO’s calendar through coordination, follow-up, and discretion as needed.
• Leverage digital tools and technology to optimize executive operations and the CEO’s digital presence.
• In collaboration with the Chief of Staff, co-manage relations with the Board of Directors, including communications, meetings with the CEO, preparation of presentations, assistance in meetings and special events, and support for Board Member needs or requests.
• Manage the administrative operations of the Executive Office, including processing business expenses, invoices, requisitions, and receiving. Maintain office equipment and inventory.
• Prepare and distribute executive correspondence and presentation materials, managing logistics for group and individual meetings.
• Coordinate executive travel arrangements, including air, hotel, and ground transportation.
• Manage a large volume of confidential and sensitive information.
• Work on special projects as needed, and any other duties as assigned by the Supervisor.