Legal Administrative Assistant (Remote – WA)) Full Time NEW

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

Job Description

The Legal Administrative Assistant provides administrative support for the Client Legal Services Attorneys in an office under limited supervision.

The role enters and manages data including pleadings, motions and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems.

This individual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries.

Key Responsibilities

• Provide dedicated legal and administrative support to 2–3 Attorneys within Client Legal Services for a multiple state region.
• Open and maintain new lawsuits, ensuring accurate setup and ongoing management within case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings.
• Schedule, prepare and notify all required parties of depositions.
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence.
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance.
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution.
• Monitor deadlines and ensure compliance with procedural and filing requirements.

Education

• High School Diploma or GED

Experience

• 3 plus years of relevant legal or litigation experience.
• Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles.
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management.
• Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment.
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided).
• Strong attention to detail, organization skills, and professional communication abilities.
• Ability to learn legal procedures, court requirements, and internal systems with guidance.

Supervisory Responsibilities

• This role does not include supervisory duties.

Skills

Adaptability, Administrative Support, Collaboration, Communication, Confidentiality, Customer Responsiveness, Detail-Oriented, Insurance, Microsoft Office 365, Organizing, Prioritization, Problem Solving, Team Collaboration, Time Management

Compensation

Compensation offered for this role is 19.76 – 30.33 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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