HR Associate – REMOTE Full Time NEW

AbriCare is a growing personal care services and home health startup delivering Medicaid-based and private pay services. We are building a best-in-class people operation from the ground up — and getting the fundamentals right (onboarding, payroll, data integrity) is critical to our success.

Position Summary

The HR Associate is a detail-oriented, process-driven HR professional responsible for supporting the HR department and delivering a seamless onboarding experience at AbriCare. This role owns the onboarding experience from offer acceptance through Day 1 readiness, manages payroll processing in Paylocity, ensures HRIS data accuracy, and supports benefits enrollment for new hires. The HR Associate works closely with the Director of HR Operations and serves as a key resource for HR policy, forms, and regulatory compliance support across the team.

Key Responsibilities

Onboarding & New Hire Administration

• Manage end-to-end onboarding process for all new hires — caregivers and branch staff
• Execute and track background checks, I-9 verification, and other pre-employment requirements
• Collect, review, and organize all new hire forms and documentation for accuracy and completeness
• Serve as the primary point of contact for new hires during the onboarding process

Payroll Processing & Administration

• Process payroll for all employees (full-time, part-time, and variable hour caregivers) in Paylocity (both weekly and bi-weekly pay frequencies).
• Understand and apply federal and state payroll tax requirements; coordinate with payroll tax filings as needed
• Audit payroll registers prior to submission to identify and resolve discrepancies
• Support year-end payroll processes including W-2 preparation and reconciliation

HRIS Data Integrity — Paylocity

• Maintain accurate and up-to-date employee files in Paylocity (personal info, job data, pay rates, benefits elections)
• Run standard and ad hoc HR reports from Paylocity to support leadership needs
• Identify and correct data entry errors proactively; maintain data hygiene standards
• Support system configuration updates and workflow improvements in Paylocity as directed
• Ensure accurate data entry for new hires, terminations, pay changes, and status updates in Paylocity

Benefits Enrollment Support

• Guide new hires through benefits enrollment during enrollment period(s)
• Track enrollment deadlines and follow up with employees on missing elections
• Coordinate with benefits broker and carriers on enrollment discrepancies or eligibility issues
• Support open enrollment administration annually

HR Policy, Compliance & Team Support

• Maintain and distribute HR forms, policy documents, and employee handbook updates
• Support the Director of HR Operations with regulatory compliance tasks (state labor law postings, I-9 audits, personnel file maintenance)
• Respond to employee inquiries on HR policies, payroll, and benefits with accuracy and professionalism
• Assist HR team with special projects, audits, and reporting as needed

Minimum Qualifications:

• Minimum of 2 years of experience in an administrative role required; experience in HR, payroll, or people operations is strongly preferred. Candidates without direct HR experience will be considered if they have at least 2 years of administrative experience and a demonstrated interest in pursuing a career in Human Resources.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to provide clear, patient, and responsive support to employees, including those with limited technical proficiency
• Strong aptitude for learning new systems, with the ability to navigate and utilize technology efficiently; prior exposure to HR systems (HRIS) is a plus but not required
• High attention to detail and accuracy in data entry and record-keeping
• Strong sense of ownership and accountability with a proactive approach to work
• Ability to work independently in a remote environment while maintaining productivity and accountability

Preferred Qualifications:

• Experience in home health, personal care, or healthcare services
• PHR, SHRM-CP, or FPC (Fundamental Payroll Certification) designation
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field — OR equivalent work experience
• Experience supporting benefits open enrollment

What We Offer

• Competitive base salary
• Medical, dental, vision benefits
• PTO + paid holidays
• Opportunity to build HR infrastructure at a mission-driven startup