Education Programs Coordinator Full Time

Overview:

Public Responsibility in Medicine and Research (PRIM&R) is an international 501(c)(3) nonprofit organization based in Boston’s historic Back Bay whose mission is to advance the highest ethical standards in the conduct of biomedical, behavioral, and social science research. Since 1974, PRIM&R has served as the primary professional home and trusted thought leader for the human and animal research oversight communities. Through educational programming, membership services, professional certification, public policy initiatives, and community building, PRIM&R seeks to ensure that everyone involved in research understands the central importance of ethics in the advancement of science. This includes working to address systemic racism and other forms of structural injustice as they impact the research enterprise. PRIM&R is committed to advancing justice, equity, and inclusion among our staff, membership, leadership, and the wider research community. Visit primr.org for more information.

Position Summary

The Education Programs Coordinator plays a key role in the planning, coordination, and delivery of PRIM&R’s Annual Conference and year-round educational programming. This position provides administrative, logistical, and technical support across conferences, webinars, workshops, and online learning programs, ensuring smooth execution and high-quality attendee experiences.

Working closely with the Education Programs Manager, Director of Programs, and Senior Education Program Designer, the Coordinator provides day-to-day administrative, logistical, and technical support across conference and education programs. This role coordinates volunteers, speakers, and committees; maintains program platforms and systems; and helps ensure a high-quality experience for speakers, attendees, and learners.

The Education Programs Coordinator also leads the administration of the conference Poster Presentation Program and serves as part of PRIM&R’s customer service and registration team.

What you’ll do:

Conference Support

• Support the development and execution of the Annual Conference in collaboration with the Director of Programs and Education Programs Manager
• Coordinate volunteers, subject-matter experts, speakers, content authors, and external vendors
• Serve as a primary point of contact for conference volunteers, speakers, and attendees, ensuring adherence to timelines and deadlines
• Coordinate planning committees, including scheduling meetings, preparing materials, documenting discussions, and maintaining project management tools
• Assist with the creation, maintenance, and updates of the conference agenda and attendee event platform
• Lead the administration of the Poster Presentation Program, including abstract collection, review coordination, and communication with poster authors
• Support speaker management, including maintaining the speaker portal, sending invitations and planning materials, tracking responses, processing registrations, and responding to inquiries
• Provide on-site support during conferences, assisting staff, speakers, attendees, exhibitors, and vendors, and troubleshooting technical issues

Education and Online Learning Support

• Serve as a primary point of contact for education program speakers and attendees
• Support the operational delivery of live webinars, workshops, and online courses, including tracking and setup
• Provide technical support for online programming as needed
• Assist with the maintenance of webinar recordings and online course libraries within the learning management system
• Track participation data, engagement metrics, and basic program statistics to support evaluation and reporting
• Assist with the preparation of discussion guides, facilitator materials, and other supporting resources, as needed
• Assist with the organization and launch of new online learning initiatives
• Document education program workflows and suggest process improvements to enhance efficiency and consistency

Customer Service & Administrative Support

• Serve as a member of the customer service and registration team which entails responding to general inquiries related to education programs/conferences, processing memberships, event registrations, substitutions and transfers.
• Support cross-departmental projects and special assignments as needed

Salary & Benefits: The salary range for this position is $50,000 -$60,000. PRIM&R offers a full benefits package, including medical, dental, 401k, generous paid time off, flexible work schedule, summer hours, commuter and home office equipment support, and professional development support. PRIM&R offers a remote work environment.

Travel: This position requires travel to the PRIM&R Annual Conference, with additional travel as organizational needs dictate.

To apply: Please send your cover letter, resume, and salary requirements to jobs@primr.org (put “Education Programs Coordinator” in the subject heading). No phone calls, please. PRIM&R is an Equal Opportunity Employer and provides equal employment opportunities to all candidates without regard to race, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected characteristics. PRIM&R is committed to providing reasonable accommodation. Individuals from under-represented communities are strongly encouraged to apply.