Specialist, Payroll & Grants Tracking Full Time

PRIMARY FUNCTIONS:

Accurately complete the regular collection and submission of employee hours to complete payroll processes to ensure each employee receives their proper compensation along with their insurance and retirement benefits. Complete the monthly reconciliation and reporting process for the Club’s credit card program to ensure accurate expenses and grant tracking information is imported into the Club’s accounting package. Monitor the accurate tracking of grant expenditures for all restricted and unrestricted projects and provide regular reports to facilitate decision making on each project.

KEY ROLES (Essential Job Responsibilities):

Strategic Planning

· Identify opportunities and provide recommendations to leadership on ways to improve the accuracy and efficiency of the systems and day-to-day processes involved with payroll, credit cards, and grant management.

Resource Management

· Coordinate the compilation and submission of all payroll data to the Club’s payroll processor to include accurate information on employee benefits and leave time along with grant fund allocations.

· Coordinate the accurate and timely submission, approval, and reconciliation of all credit card expenditure reports to ensure proper coding and grant allocation is loaded into the Club’s accounting platform.

· Coordinate the collection and submission of all food program information and records to facilitate monthly reimbursement and the regular application renewal processes.

· Coordinate the tracking and reporting of restricted and unrestricted grant funds to ensure the timely and appropriate utilization of the funds outlined in each grant’s budget. Prepare timely and accurate financial reports for submission to grantors to document the use of funds awarded to the Club.

· Coordinate with the Vice President, Mission Support to maintain strong vendor relationships for the various systems utilized to complete assigned responsibilities.

Partnership Development

· Develop collaborative partnerships with Club professionals, vendors, and service providers to identify improvements to efficiency that strengthens the Club’s impact and best utilizes resources for the benefit of those who need us most.

RELATIONSHIPS:

Internal

Maintain close, regular contact with the executive leadership along with other Club professionals and volunteers to share information, discuss issues, explain guidelines/instructions, and advise each on the status of various projects and responsibilities.

External

Maintain contact with other Club professionals, vendors, and service providers to maintain effective system and process operations to help improve efficiency, manage costs, and resolve problems.

SKILLS/KNOWLEDGE PREFERRED:

– Three to five years of payroll, bookkeeping or other highly detail-oriented work experience, that utilizes technology platforms to improve accuracy and capacity.

– Proven ability to manage multiple projects at once while maintaining strong attention to detail.

– Possess strong written and verbal communication skills.

– Proven ability to develop relationships in a team environment and willingness to share and accept feedback to improve organizational performance and efficiency.

– Ability to communicate effectively with individuals inside and outside the organization.

Pay: $21.00 – $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• bookkeeping or data tracking: 2 years (Preferred)

Work Location: In person