Administrative Assistant, FLEX Full Time NEW

Marriott International is the world’s largest and most renowned hospitality company, with a diverse portfolio of brands spanning luxury, premium, and select service segments. Committed to delivering exceptional guest experiences, Marriott operates thousands of hotels across the globe, fostering a culture of innovation, inclusivity, and excellence. The organization values its associates and invests heavily in their development, offering numerous opportunities for career growth and professional advancement. With a strong emphasis on sustainability, community engagement, and operational excellence, Marriott continues to set the standard in the hospitality industry, creating a dynamic and rewarding environment for its employees.

About The Role

The Administrative Assistant will play a vital role in supporting the Topline leadership team by executing a wide range of administrative functions aimed at enhancing department efficiency and effectiveness. This position involves working closely with five senior executives, providing project-oriented support to streamline meetings, presentations, tracking activities, and logistical arrangements. The role requires acting as a subject matter expert on internal policies and procedures, managing confidential and sensitive information with discretion. The ideal candidate will be highly organized, detail-oriented, and proactive in identifying opportunities for process improvements. They will utilize advanced technological tools, including Microsoft Office Suite, Teams, Loop, Planner, Adobe, and other enterprise applications, to facilitate seamless communication and coordination across the team. The role also entails supporting new hire onboarding, expense tracking, and ensuring timely completion of training requirements, all while maintaining a professional and service-oriented approach.

Qualifications

• High school diploma or GED; or a 2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or a related field.
• Minimum of 4 years’ experience as an administrative assistant or in a related professional area, or 2 years’ experience with a relevant degree.
• Proficiency in Marriott International administrative processes and procedures.
• Strong understanding and experience with Microsoft Office products, including Excel, PowerPoint, Teams, Loop, Planner, and Adobe.
• Experience with enterprise systems such as MRT, PeopleSoft, ADSP, IPR, and Concur.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills, both written and verbal.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with advanced functions of AI tools like Co-Pilot and other large language models (LLMs) is preferred.

Responsibilities

• Manage end-to-end administrative support for New Brands initiatives, including meeting planning, communication, and stakeholder follow-ups.
• Coordinate and maintain shared calendars for the leadership team, ensuring alignment with organizational priorities.
• Organize and facilitate meetings, including preparing agendas, coordinating content, and confirming attendance of speakers and guests.
• Support the planning, execution, and post-event activities for meetings and conferences attended by the Topline Franchise Services & Support team.
• Oversee and update designated Teams folders, ensuring organization, current information, and proper archiving.
• Prepare and track monthly P&L reports related to departmental expenses for budget management.
• Facilitate onboarding processes for new team members, including procurement of tools, system access, and necessary equipment.
• Monitor and report on training completion status, identifying gaps and initiating corrective actions as needed.
• Research and develop departmental policies and procedures to improve administrative workflows and compliance.
• Collect, analyze, and summarize data from various sources to support decision-making and process improvements.
• Perform data entry, develop spreadsheets, and maintain databases to support departmental operations.
• Act as a resource for internal policies and procedures, providing guidance and support to team members.

Benefits

• 401(k) retirement savings plan with company match
• Stock purchase program
• Discounts at Marriott properties worldwide
• Commuter benefits
• Employee assistance program
• Childcare discounts
• Comprehensive health coverage including medical, dental, and vision insurance
• Flexible spending accounts for healthcare and dependent care
• Life and disability insurance
• Accident insurance and adoption reimbursement
• Paid parental leave
• Paid sick leave and holidays (applicable for Washington state employees)
• Hybrid work environment promoting work-life balance

Equal Opportunity

Marriott International is an equal opportunity employer committed to diversity and inclusion. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. We actively foster an inclusive environment where all associates are valued and empowered to succeed. Our commitment extends to providing equal access to employment opportunities, development programs, and benefits for all qualified individuals.