Administrative Assistant – Remote Full Time NEW

Hadley Designs is a family-founded brand dedicated to transforming early education through innovative, beautifully designed, and screen-free learning tools. Founded by a passionate mom and former teacher, the company emphasizes hands-on learning, creativity, and purpose-driven products that foster confidence and joy in children while providing peace of mind to parents. Hadley Designs believes that learning should be engaging, fun, and accessible, redefining the traditional educational experience by integrating beauty and intentionality into every product. The company operates with a mission to inspire learning, connection, and joy in every family, making a meaningful impact on early childhood development and parental confidence.

About The Role

The Administrative Assistant to the Executive Team at Hadley Designs is a pivotal role responsible for ensuring the smooth operational functioning of the leadership team, including the CEO and CCO. This position acts as the operational heartbeat of the organization, managing communication channels, prioritizing tasks, and supporting key projects that enable the founders to focus on product innovation and strategic growth. The ideal candidate will be highly organized, proactive, and capable of handling sensitive information with professionalism. They will coordinate calendars, facilitate internal and external communications, support company-wide initiatives, and streamline administrative workflows to enhance overall efficiency. This role requires a full-time commitment, with the ability to respond promptly during core hours, and a mindset geared toward continuous improvement and operational excellence.

Qualifications

• 3+ years of experience in an executive assistant, chief of staff, operations coordinator, or similar high-level support role
• Proficiency in Google Suite (Gmail, Calendar, Docs, Sheets)
• Experience with project management tools such as ClickUp
• Strong understanding of modern AI tools and technology platforms
• Exceptional organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to handle sensitive information with discretion and professionalism
• Proven track record of managing complex calendars, inboxes, and projects
• Availability for full-time work with near real-time responsiveness (8 AM–6 PM CST core hours)
• Native English speaker with a strong understanding of U.S. cultural nuances
• Detail-oriented mindset with a proactive, results-driven approach
• Experience supporting founders or executives in fast-paced environments is preferred
• Growth mindset with a willingness to learn and adapt

Responsibilities

• Manage and coordinate the calendars, meetings, and communication for the CEO and CCO, ensuring optimal time management
• Handle sensitive and confidential information with professionalism and discretion
• Support the execution of company-wide projects by working closely with department leads to maintain progress and deadlines
• Prepare, review, and edit documents, presentations, and reports with accuracy and professionalism
• Maintain and update operational dashboards, agendas, and company scorecards using tools like ClickUp
• Assist in the hiring process, onboarding, and training of new team members
• Organize travel arrangements, events, and manage both business and household logistics for executive leaders
• Identify inefficiencies within administrative and operational workflows and implement improvements
• Coordinate internal and external communications to ensure clarity and alignment across teams
• Support the leadership team in strategic planning and execution of key initiatives
• Ensure all SOPs are current and reflect feedback for continuous process improvement

Benefits

• Remote-first work environment offering flexibility and work-life balance
• Flexible working hours with core team availability for collaboration
• Paid time off and holidays to promote well-being and rest
• Opportunities for professional development and growth
• Free access to Hadley Designs products, supporting your personal and family learning experiences
• A collaborative, supportive team culture that values trust, excellence, and balance
• Engagement in meaningful work that positively impacts families and children’s early education

Equal Opportunity

Hadley Designs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable laws. We believe that a diverse team enhances our creativity, innovation, and ability to serve families effectively.