Event Coordinator Full Time NEW

Company Description

Teneo Hospitality Group is a luxury hotel representation firm comprised of a team of highly experienced sales professionals with long-standing relationships with premier meeting planning professionals in the meetings industry. Clients rely on Teneo for their expertise and to find the perfect fit within Teneo’s member portfolio.

With over 350 meeting hotels and DMCs worldwide, members trust Teneo to act as an extension of their sales team. Built on relationships, Teneo is committed to understanding clients’ needs and delivering optimal solutions from its exceptional portfolio.

Our experienced sales professionals connect meeting planners with the right hotels and partners, streamlining the sourcing process while maintaining a personal touch. With deep knowledge of the industry and the partners we represent, and a strong focus on client needs, Teneo Hospitality Group has become the go-to resource for meeting professionals who value trust, communication, and collaboration.

Job Overview

 The Events Coordinator and the Events department are in place to support the Teneo sales team and Teneo leadership in our overall mission, objectives and day to day operations.  

The Events Coordinator plays a key role in supporting reporting, planning, execution, and follow-up of client facing and internal company events. This role assists with event logistics, registration, marketing materials, and travel for onsite operations to ensure seamless execution and a positive attendee experience. Working closely with the events team and other internal stakeholders, the Event Coordinator contributes to the success of events through meticulous organization, effective communication, and a proactive collaborative approach.  

This is an entry level position with salary starting at $50,000/yr. A skills test will be required during the interview process. 

General Information  

• Full time
• Remote work from home position, except when traveling 
• Normal business hours, except during event travel and onsite events  

Qualifications  

• 2+ years of hospitality industry experience (preferred)  
• Administrative experience (preferred)  
• Travel is required for event support, approximately 13 times a year, 3-5 days for each trip, spread throughout the year. 

Skills  

• Strong written and verbal communication skills  
• Exceptional time-management skills and ability to multi-task in a fast-paced environment to meet strict deadlines.  
• Strong customer service skills  
• Strong organizational skills with meticulous attention to detail.  
• Excellent problem-solving skills  
• Ability to lift and move 40 pounds (i.e. event supply boxes, banners)  
• Proficiency or working knowledge of the following platforms is preferred: Microsoft Excel, Microsoft Outlook, CVENT, Canva, Adobe Illustrator, Monday.com  

Benefits  

• Flexible PTO  
• Benefits including Health, Vision, 401(k), Dental, Life, HSA & FSA  

Key Responsibilities  

Administrative & Operational Event Support  

• Manage day-to-day administrative tasks related to event planning, such as maintaining event checklists, reports, timelines, and task lists using spreadsheets, CVENT, CRM, and Project Management systems. This is a report heavy position with strong attention to detail required. 
• Work with warehouse on ordering, fulfillment and shipping deadlines for event materials 
• Prepare and ship materials to event locations, coordinating with venues to confirm delivery. May require some assembly and/or storage in remote home office. 
• Assist in maintaining industry and company events calendar 
• Provide support to Event Manager and VP of Events as needed  

Event Registration Management  

• Assist in building and updating online registration sites  
• Maintain and manage segmented email lists (from CRM) for clients and members to enable targeted communications
• Support the preparation and distribution of registration reports to leadership and Sales Team 
• Process member registrations and update reports upon receipt

Event Marketing & Materials  

• Print and organize event materials such as name badges, table signs, and signage
• Assist with event design and creative elements using tools such as CVENT, Canva and Adobe Creative Cloud  

Onsite & Post-Event Support  

• Attend events to assist with the preparation of event materials, setup, and execution
• Manage attendee registration onsite and maintain accurate attendance records
• Help with event teardown and packing materials for shipping 
• Compile detailed attendance reports and data for clients and members to distribute post event

Other 

• Vendor & Partner management: as it relates to reports and information distribution pre/post event.  
• Project management: manage ongoing deadlines and projects between events and marketing teams. 

To apply:  

• Please send resume to: Megan Bennett, Vice President, Events at careers@teneohg.com