Executive Assistant – Remote Full Time NEW

About The Company

Progyny (Nasdaq: PGNY) is a leading global organization dedicated to women’s health and family building solutions. Recognized for its innovative approach and commitment to improving outcomes, Progyny collaborates with the nation’s top employers, health plans, and benefit purchasers to provide comprehensive, inclusive, and purposefully designed fertility and women’s health benefits. Headquartered in New York City, the company’s mission is to empower individuals and couples to achieve their dreams of family and optimal health through transformative support, education, and access to cutting-edge medical technologies. Progyny’s solutions include concierge support, coaching, digital tools, and a network of top fertility and women’s health specialists, all aimed at delivering clinical excellence while reducing healthcare costs. The organization has received numerous accolades, including TIME100 Most Influential Companies, CNBC Disruptor 50, and Forbes’ Best Employers, reflecting its leadership and innovative spirit in the healthcare industry.

About The Role

Progyny is seeking a highly motivated and detail-oriented Executive Assistant to provide exceptional support to the company’s leadership team, including the Chief Growth & Strategy Officer. This role requires an individual with a proactive mindset, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. The successful candidate will serve as a key point of contact between executives and internal/external stakeholders, managing calendars, coordinating travel, and handling a variety of administrative tasks. The role demands professionalism, discretion, and the ability to prioritize effectively, ensuring that executives can focus on strategic initiatives without administrative distractions. This position offers an exciting opportunity to be part of a dynamic organization committed to making a meaningful impact in women’s health and family building.

Qualifications

• 4+ years of administrative experience supporting multiple executives, including C-suite level professionals
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Strong organizational and time-management skills with exceptional attention to detail
• Technologically savvy with familiarity in digital apps and online resources
• Ability to prioritize tasks effectively and exercise good judgment under pressure
• Excellent interpersonal and communication skills
• Demonstrated initiative and proactive problem-solving abilities
• Ability to work independently and exercise discretion with confidential information
• Must be based in the United States and authorized to work without sponsorship

Responsibilities

• Manage and maintain the calendars for the Chief Growth & Strategy Officer and executive team, scheduling meetings and appointments efficiently
• Act as liaison between executives and internal departments, external partners, and other stakeholders
• Coordinate domestic travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
• Handle expense reports with accuracy and in a timely manner, ensuring compliance with company policies
• Order daily lunch and manage catering needs for the executive team
• Assist with printing, scanning, mailing, and other ad hoc administrative tasks as required
• Maintain open lines of communication with executives to prioritize and manage ongoing projects and commitments
• Support the preparation of presentations, reports, and other materials for meetings and strategic initiatives
• Ensure smooth day-to-day operations within the executive office and anticipate needs proactively

Benefits

• Family-friendly benefits including paid parental and family leave, fertility support, and family care funds
• Health, dental, vision, and life insurance options for employees and their families
• Access to mental health and wellness support via in-person, virtual, and text-based services
• Paid time off, including vacation, sick leave, personal days, and summer flex time
• Company equity and bonus programs
• 401(k) plan with company match
• On-demand legal and financial advisory services
• Learning and development opportunities, mentorship programs, and professional growth initiatives
• Company-sponsored social events, volunteer days, and donation matching programs
• Flexible work arrangements, including three days in-office per week, onsite meals, and snacks for NYC-based employees

Equal Opportunity

Progyny is an Equal Opportunity and Affirmative Action employer. We are committed to fostering a diverse and inclusive workplace where all individuals are valued and respected. We do not discriminate based on race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, marital status, pregnancy, veteran status, criminal history, or any other protected characteristic. We encourage candidates from all backgrounds to apply.